HR Assistant

Employbridge; Irvine (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Employbridge is seeking an organized HR Assistant in Irvine, CA to support a busy Human Resources department. The role covers onboarding, recruiting coordination, employee relations, benefits administration, payroll support, and employee engagement.

You will manage onboarding, maintain confidential records, assist with interviews, process status changes, answer benefits questions, help with payroll and timekeeping, and support HR projects while upholding strict confidentiality.

Qualifications

• 3+ years of HR experience and knowledge of HR processes.

Responsibilities

• Coordinate onboarding, orientation, and new hire documentation.
• Maintain accurate and confidential employee records and HR files.
• Support recruiting efforts by posting jobs, scheduling interviews, and communicating with candidates.
• Process employee status changes including hires, transfers, pay changes, and terminations.
• Assist employees with questions regarding benefits, payroll, HR policies, and procedures.
• Support payroll and timekeeping processes by reviewing employee information and helping resolve discrepancies.
• Track attendance, leave requests, training records, and compliance documentation.
• Assist with benefits enrollments and employee benefit inquiries.
• Prepare employment letters, reports, and various HR documents.
• Coordinate employee events, training programs, meetings, and engagement activities.
• Assist with employee relations documentation and special HR projects.
• Maintain strict confidentiality when handling employee and company information.

Skills

HR experience

HR processes

Organizational skills

Attention to detail

Communication skills

Confidentiality

MS Office

Multitasking

Education

Associate's degree in HR or related field

Bachelor's degree in HR or related field

HR certification (SHRM-CP/PHR)

Tools

MS Outlook

MS Word

MS Excel

Paycom

HRIS

Job description

Are you an organized, people-focused HR professional looking to grow your career? We are seeking an experienced HR Assistant to support a busy Human Resources department in a dynamic and collaborative work environment.

This role offers the opportunity to be involved in all aspects of HR, including onboarding, recruiting, employee relations, benefits administration, payroll support, and employee engagement. If you enjoy helping employees, managing multiple priorities, and making a positive impact on workplace culture, we'd love to hear from you.

What You’ll Do

• Coordinate onboarding, orientation, and new hire documentation
• Maintain accurate and confidential employee records and HR files
• Support recruiting efforts by posting jobs, scheduling interviews, and communicating with candidates
• Process employee status changes including hires, transfers, pay changes, and terminations
• Assist employees with questions regarding benefits, payroll, HR policies, and procedures
• Support payroll and timekeeping processes by reviewing employee information and helping resolve discrepancies
• Track attendance, leave requests, training records, and compliance documentation
• Assist with benefits enrollments and employee benefit inquiries
• Prepare employment letters, reports, and various HR documents
• Coordinate employee events, training programs, meetings, and engagement activities
• Assist with employee relations documentation and special HR projects
• Maintain strict confidentiality when handling employee and company information

What We’re Looking For

Required Qualifications

• 3+ years of Human Resources experience
• Strong understanding of HR processes, employee documentation, and HR best practices
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Exceptional verbal and written communication skills
• Ability to manage confidential information with professionalism and discretion
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to multitask and thrive in a fast-paced environment

Preferred Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field
• HR certification (SHRM-CP, PHR, or similar)
• Experience with Paycom or other HRIS/payroll systems
• Experience supporting manufacturing, distribution, warehouse, or industrial environments

Why You’ll Love This Opportunity

• Diverse HR responsibilities with exposure to recruiting, onboarding, payroll, benefits, and employee relations
• Collaborative and supportive team environment
• Opportunity to contribute to employee engagement and workplace culture
• Career growth and professional development opportunities
• Stable, full-time position with a growing organization

Keywords

Human Resources | HR Assistant | HR Generalist | Recruiting | Talent Acquisition | Onboarding | Benefits Administration | Employee Relations | HRIS | Paycom | Payroll Support | Human Resources Coordinator | Employee Engagement