Human Resources Assistant

Party Reflections Operations; Charlotte (NC); On-site; USD 40,000 - 52,000; Full time

Job summary

Party Reflections Operations, Inc. in Charlotte, NC is seeking an HR Assistant to provide administrative and operational support to the HR department, with a strong focus on talent acquisition and onboarding.

This role sources candidates, coordinates interviews, maintains employee records, and supports day-to-day HR functions to ensure efficient operations. The candidate must be bilingual in English and Spanish, with excellent communication and organizational skills, and the ability to handle

Qualifications

• Bilingual English and Spanish required and essential.
• Degree in HR, Business Administration, or related field preferred.
• 1–2 years of administrative or HR experience.
• Detail-oriented with problem-solving abilities.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Customer service mindset and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient with Microsoft Office Suite and HR software.
• Knowledge of employment laws and HR best practices.

Responsibilities

• Post job openings on job boards and social platforms.
• Screen resumes to identify qualified candidates.
• Coordinate and schedule interviews with hiring managers.
• Conduct initial phone screens or pre-employment assessments.
• Communicate with candidates throughout the recruitment process.
• Prepare offer letters and support pre-employment processes.
• Maintain applicant tracking systems (ATS).
• Assist with onboarding and new hire orientation.
• Maintain HR systems and employee records.
• Support benefits administration, enrollment, and inquiries.

Skills

Bilingual English/Spanish

Strong communication skills

Organizational skills

Time management

Microsoft Office Suite

HR software familiarity

Knowledge of employment laws

Teamwork

Independent work

Education

Associate’s or Bachelor’s degree in HR or Business Administration

Tools

Microsoft Office

HR software

Job description

Location: Charlotte, NC (On‑site)
Department:Human Resources
Reports to: Director of Human Resources
Employment Type: Full‑Time

About the Role

Job Summary:
The Human Resources Assistant provides administrative and operational support to the HR department, with a strong focus on talent acquisition and recruiting and onboarding activities. This role assists in sourcing candidates, coordinating interviews, maintaining employee records, administrative support, and day‑to‑day HR functions to ensure efficient and compliant operations.

Qualifications:

• Bilingual a must, Fluent English and Spanish
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 1–2 years of administrative or HR experience
• Detail‑oriented with strong problem‑solving abilities
• Strong organizational and time‑management skills
• Excellent verbal and written communication skills
• Customer service mindset and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office Suite
• Familiarity with HR software
• Knowledge of basic employment laws and HR best practices
• Ability to work independently and in a team environment

Skills & Requirements

Key Responsibilities:

• Post job openings on job boards and social platforms (e.g., LinkedIn, Indeed)
• Screen resumes and applications to identify qualified candidates
• Coordinate and schedule interviews with hiring managers
• Conduct initial phone screens or pre-employment assessments
• Communicate with candidates throughout the recruitment process
• Prepare offer letters and support pre‑employment processes
• Maintain and update applicant tracking systems (ATS)
• Assist with onboarding and new hire orientation

HR Administrative Support:

• Maintain HR systems and files
• Maintain accurate employee records and HR databases
• Assist with onboarding and orientation for new hires
• Support benefits administration, enrollment, and employee questions
• Respond to employee inquiries regarding HR policies and procedures
• Support payroll preparation by tracking timekeeping and employee changes
• Prepare HR reports and documentation as needed
• Help ensure compliance with federal, state, and company policies
• Assist in administering HR programs such as performance management and training
• Respond to employee inquiries regarding HR policies, procedures, and programs
• Provide clerical support such as filing, data entry, and document preparation

Physical Demands:

• Ability to sit for extended periods of time.
• Ability to use hands to manipulate a keyboard and reach with hands and arms,operate a computer for data entry most hours of the day.
• Ability to speak and write in English; communicate via phone, email, and in‑person. with internal staff and the public.
• Must have sufficient clarity of speech and hearing.
• Must have specific vision abilities required by this job includes close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.