Human Resources Assistant

State of West Virginia; Charleston (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

State of West Virginia is seeking a clerical/paraprofessional position within the Human Resources area. The role supports recruitment, employee relations, benefits, payroll, timekeeping, and personnel records under close supervision.

Responsibilities include processing forms and reports, assisting employees with HR processes, and using systems such as Kronos, NeoGov and OASIS. A valid driver's license may be required.

Qualifications

• Training: High school diploma or the equivalent.
• Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year in HR/payroll support.
• Substitution: 1 year experience per 30 semester hours of education.
• Note: A valid driver's license may be required.

Responsibilities

• Assist the Human Resources Associate with completing, processing and maintaining forms, reports and files in HR areas.
• Utilize Kronos, NeoGov and OASIS to support HR tasks.
• Help new and current employees understand processes and complete forms for HR and payroll tasks.
• Perform related duties as assigned.

Skills

Clerical experience

HR support

Payroll knowledge

Data entry

Education

High school diploma

Associate degree

Tools

Kronos

NeoGov

OASIS

Job description

Nature of Work

Under close supervision, this position will be responsible for assisting the Human Resources Associate in completing, processing, and maintaining all forms, reports, files concerning Human Resources work in the areas of recruitment, employee relations, benefits, payroll, timekeeping, personnel records, employment and classification. Will utilize state operating systems such as Kronos, NeoGov, and OASIS. Based on law, rule and policy, this position will assist new and current employees with understanding processes and completing forms for all human resources and payroll related tasks. Performs related duties as assigned.

In Accordance With SPB 3088 Effective 10/7/23

• $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Minimum Qualifications

Training: High school diploma or the equivalent.

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A valid driver's license may be required.

State employment offers a variety of benefits.

Clerical - Typically involves a variety of office duties involving established procedures, forms and deadlines. Includes processing of routine and non-routine information and documentation, operation of computers, office equipment and various software, greeting customers/visitors or others to exchange information, handling general emails and other correspondence and routing questions received from email and other correspondence, the organization's website and/or social media platform to the appropriate person. May involve handling money and/or negotiables requiring basic math skills. May involve limited routine data entry. May involve confidential contacts/information.

Paraprofessional - Typically performs some of the duties of a professional or a technician in a support role, which usually requires less formal training and/or experience normally required for a professional or technical status. Usually requires an Associate degree, or business/vocational training.