Human Resources Assistant

SPECTRAFORCE Puerto Rico; Barceloneta (PR); On-site; USD 19,000 - 21,000; Full time

Benefits offered by this job

Unlimited PTO

401(k) employer matching

Health, dental, vision insurance

Gym membership reimbursements

Job summary

SPECTRAFORCE Puerto Rico is seeking a Human Resources Assistant to support daily HR operations, office administration, and reception tasks in Barceloneta. This role serves as the first point of contact for employees, visitors, and walk-in candidates while ensuring smooth office workflows.

The ideal candidate will be bilingual in English and Spanish, possess a relevant HR or business degree, and be adept with Microsoft Office and HR systems.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Fully bilingual (English and Spanish), with strong written and verbal communication skills.
• Proficiency with Microsoft Office tools (Word, Excel, Outlook) and ability to quickly learn HR systems and internal platforms.

Responsibilities

• On-site reception and office administration: greet visitors, answer inquiries, direct to appropriate departments.
• Review the Open Requisition Log with walk-in candidates and refer to recruiters.
• Handle office communications, VOIP line activations/deactivations, and liaise with IT.
• Manage office mail, supplies, vendor coordination, and arrange office events and trainings.
• Support HR and Benefits operations: processing documentation, inquiries, and HR tasks under guidance.
• Ensure confidentiality and data privacy in handling sensitive information.

Skills

Bilingual English/Spanish

Customer service mindset

Strong interpersonal skills

Education

HR/Business degree

Tools

Microsoft Office

Job description

SPECTRAFORCE® is a global talent solutions and IT services firm that helps people build meaningful careers while supporting Fortune 500 and high-growth organizations with their workforce needs. With delivery hubs across the U.S., Latin America, and India, we create opportunities to work on impactful projects in collaborative, global teams.

Powered by Leoforce, our AI talent intelligence platform, we enable smarter, faster, and more inclusive hiring - connecting the right talent to the right opportunities. As a certified minority-owned enterprise, we foster a people-first culture and deliver customized staffing and workforce solutions across technology, healthcare, finance, life sciences, and more. Founded in 2004, we believe that when forces align, futures thrive. Learn more at www.spectraforce.com

Job Summary

The Human Resources Assistant plays a critical front-line role supporting daily HR operations, office administration, and reception activities. This position requires hands-on experience executing core HR administrative and transactional tasks, while serving as an initial point of contact for employees, visitors, and walk-in candidates.

Essential Functions

Reception & Office Administration

• On-site attendance at our Barceloneta office, Monday through Friday from 8:00 a.m. to 5:00 p.m.,
• Manage front-desk activities by serving as the first point of contact for visitors, employees, and walk-in candidates, including greeting individuals, responding to inquiries, and directing them to the appropriate department or contact.
• Review the Open Requisition Log with walk-in candidates visiting the office to identify potential position matches and refer candidates to the appropriate recruiter.
• Complete ‘intake forms' with walk-in candidates and attach completed forms to resumes for proper distribution to the appropriate recruiter.
• Manage office communications and telephony administration, including weekly oversight and distribution of the general voicemail, coordination of VOIP (Leo) phone line activations and deactivations, and serving as a liaison with IT as needed.
• Coordinate office mail operations, including receiving, distributing, and sending correspondence, as well as processing official documentation received via regular mail.
• Support office operations, including vendor management, sourcing and coordinating office supplier services and invoicing, and managing office supply and grocery orders.
• Coordinate onsite and offsite activities, including office workshops, trainings, team-building and extracurricular activities, and other employee events, providing logistical and administrative support as needed.
• Serve as a liaison to support the activation and deactivation of employee reimbursements and assist employees with expense submissions as needed.
• Serve as the point of contact for employee gift, award, and/or recognition initiatives, ensuring alignment with internal policies and the SPECTRAFORCE Global Gift Policy.

Human Resources & Benefits Operational Support

• Provide administrative and transactional support to the Human Resources and Benefits departments by assisting with day-to-day processes, documentation, employee inquiries, and related operational tasks, as assigned.
• Assist with internal communications, announcements, documentation distribution, employee follow-ups, and coordination of HR & Benefits programs and processes.
• Maintain, review, and update HR and Benefits data across HRIS tools and internal platforms, ensuring employee records, trackers, and documentation are accurate, properly organized, and audit-ready.
• Respond to related inquiries by providing accurate information or routing matters to the appropriate HR or Benefits team member.
• Provide operational and transactional support for Human Resources matters, including reporting, tracker updates, performance evaluations coordination, job description updates, employment status changes, HR check-ins, and onboarding and offboarding administrative support, under guidance.
• Coordinate Employee Relations interviews and meetings, provide logistical and documentation support, and assist with related HR activities, as needed.
• Provide operational and transactional support for Benefits-related matters, including reporting, tracker updates, time-off forms and payroll tickets, medical plan administration support, leaves coordination, and 401(k) administrative support, under guidance.
• Ensure compliance with confidentiality, data privacy, and internal policies and procedures at all times.
• Perform other duties assigned.

Required Knowledge, Skills, and Experience

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Fully bilingual (English and Spanish), with strong written and verbal communication skills.
• Proficiency with Microsoft Office tools (Word, Excel, Outlook) and ability to quickly learn HR systems and internal platforms.
• Ability to manage multiple administrative and transactional tasks simultaneously in a fast-paced environment.
• Strong interpersonal skills and customer-service mindset, with the ability to interact professionally with employees, candidates, and visitors.
• High level of organization, strong attention to detail, and ability to learn quickly.
• Demonstrated accuracy, discretion, and professionalism in handling confidential information.

Preferred Requirements

• Exposure to Human Resources, Benefits, office administration, or related administrative support roles.
• Staffing or agency experience.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer in close range.
• Must be able to lift up to 25 pounds occasionally.

Travel Requirements

• Ability to travel up to 25% of the time.
• A strong cultural environment, recognized by Inc. Best Workplaces and Womens Choice Awards, with 72% female leadership.
• Unlimited PTO
• A comprehensive suite of health, dental, vision, and other insurances
• 401(k) plans with employer matching
• Reimbursements for gym membership*

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [e-mail] if you require reasonable accommodation.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $14.00/Hourly – $15.00/Hourly.

*Please note that exact benefits and salary amounts are dependent on location, years of experience, and other factors.