HR Administrator

Kaizen Lab Inc.; Geismar (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Kaizen Lab Inc. is seeking an HR Administrator to support daily HR operations in a fast-paced contracting environment. You will manage employee records, assist with onboarding, oversee benefits enrollment, and provide payroll and compliance support.

The role requires 2+ years of HR administrative experience, solid knowledge of HRIS systems, and strong attention to detail. This is a full-time, on-site position with occasional field-site visits.

Qualifications

• Associate's or Bachelor's degree in HR, Business Administration, or a related field, or equivalent work experience.
• 2+ years of HR administrative or coordinator experience.
• Proficiency with HRIS platforms and Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and organizational skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Maintain accurate and up-to-date employee files, both physical and digital.
• Process new hire documentation, terminations, and status changes in the HRIS.
• Ensure personnel records comply with applicable federal, state, and local regulations.
• Prepare employment verifications and respond to related inquiries.
• Post open positions on job boards and company website.
• Screen resumes and coordinate interview scheduling with hiring managers.
• Manage background check and pre-employment screening processes.
• Facilitate new hire onboarding, including orientation and benefits enrollment.
• Serve as a point of contact for employee benefits questions (health, dental, vision, 401(k), etc.).
• Coordinate open enrollment communications and process elections.
• Liaise with benefit carriers and brokers to resolve coverage issues.
• Track and administer FMLA, ADA accommodations, and other leave programs.
• Collect and verify timesheets; coordinate with payroll to resolve discrepancies.
• Process payroll changes including pay adjustments, direct deposit updates, and garnishments.
• Maintain records related to overtime, prevailing wage, and certified payroll where applicable.
• Assist with workers' compensation claims administration and recordkeeping (OSHA300 log).
• Maintain compliance with I-9/E-Verify requirements.
• Distribute and track receipt of company policies and required notices.
• Support EEO reporting and maintain required postings at all job sites.
• Respond to employee inquiries regarding policies, procedures, and HR programs.
• Assist with employee relations matters by documenting issues and escalating appropriately.
• Support HR projects including engagement surveys, performance review cycles, and training coordination.
• Maintain confidentiality of all HR and employee information.

Skills

HR experience

Attention to detail

Organizational skills

Discretion

Education

Associate's or Bachelor's degree in HR/Business Administration or related

HR certification (SHRM-CP/PHR or related)

Tools

HRIS

Microsoft Office (Word/Excel/Outlook)

Job description

Position Summary

The HR Administrator provides essential support across allhuman resources functions, serving as a primary point of contact for employeeinquiries and ensuring the smooth administration of HR programs, policies, andcompliance requirements. This role is integral to maintaining accurateworkforce records and supporting day-to-day HR operations in a fast-pacedcontracting environment.

Key Responsibilities

Employee Records & HRIS

• Maintainaccurate and up-to-date employee files, both physical and digital
• Processnew hire documentation, terminations, and status changes in the HRIS
• Ensurepersonnel records comply with applicable federal, state, and localregulations
• Prepareemployment verifications and respond to related inquiries

Recruiting & Onboarding

• Postopen positions on job boards and company website
• Screenresumes and coordinate interview scheduling with hiring managers
• Managebackground check and pre-employment screening processes
• Facilitatenew hire onboarding, including orientation and benefits enrollment

Benefits Administration

• Serveas a point of contact for employee benefits questions (health, dental,vision, 401(k), etc.)
• Coordinateopen enrollment communications and process elections
• Liaisewith benefit carriers and brokers to resolve coverage issues
• Trackand administer FMLA, ADA accommodations, and other leave programs

Payroll Support

• Collectand verify timesheets; coordinate with payroll to resolve discrepancies
• Processpayroll changes including pay adjustments, direct deposit updates, andgarnishments
• Maintainrecords related to overtime, prevailing wage, and certified payroll whereapplicable

Compliance & Policy Administration

• Assistwith workers' compensation claims administration and recordkeeping (OSHA300 log)
• Maintaincompliance with I-9/E-Verify requirements
• Distributeand track receipt of company policies and required notices
• SupportEEO reporting and maintain required postings at all job sites

General HR Support

• Respondto employee inquiries regarding policies, procedures, and HR programs
• Assistwith employee relations matters by documenting issues and escalatingappropriately
• SupportHR projects including engagement surveys, performance review cycles, andtraining coordination
• Maintainconfidentiality of all HR and employee information

Qualifications

Required

• Associate'sor Bachelor's degree in Human Resources, Business Administration, or arelated field, OR equivalent work experience
• 2+years of HR administrative or coordinator experience
• Proficiencywith HRIS platforms and Microsoft Office Suite (Word, Excel, Outlook)
• Strongattention to detail and organizational skills
• Abilityto handle sensitive information with discretion

Preferred

• Experiencein construction, contracting, or a field-based workforce environment
• Familiaritywith prevailing wage, certified payroll, or multi-state employment laws
• SHRM-CP,PHR, or related HR certification

Working Conditions

• Standardoffice environment with occasional visits to field/job sites
• Mayrequire extended hours during peak recruiting or open enrollment periods

Must be able to sit for extended periods andoperate standard office equipment