Human Resource Clerical II

Spectraforce Technologies, Inc.; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Spectraforce Technologies in Plant City, FL is seeking a Human Resources Clerical II to provide administrative support across recruitment, onboarding, employee relations, reporting, and compliance activities. You will coordinate HR processes and maintain confidential records.

The ideal candidate has strong organization, attention to detail, ability to manage multiple priorities, and a commitment to confidentiality while supporting a positive employee experience.

Qualifications

• 3-5 years of experience in HR, HR Administration or related clerical role.
• Experience coordinating recruiting, onboarding and employee support activities.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience with HRIS systems; Workday preferred.
• Languages: English and Spanish.

Responsibilities

• Coordinate recruiting and hiring activities, move candidates through process.
• Conduct new hire orientations and onboarding activities.
• Coordinate equipment, phone, and system access for new hires.
• Assist employees with HR inquiries and support requests.
• Prepare monthly HR reports and maintain confidential records.
• Monitor attendance and leave administration.
• Support HR policies, procedures and compliance with regulations.
• Assist with communications, recognition and engagement programs.

Skills

HR Administration

Recruiting Coordination

Bilingual English/Spanish

Confidentiality

Communication

Tools

Workday

HRIS systems

Microsoft Office Suite

Job description

Title: Human Resource Clerical II

Location: 2401 Police Center Drive, Suite 240, Plant City, FL 33566

Duration: 5+ Months

Schedule: Monday-Friday, 8:00 AM-5:00 PM (or as business needs require)

Interview Process: In-person interviews conducted Tuesday-Friday

Position Summary

The Human Resources Clerical II is responsible for providing administrative and operational support to the Human Resources department while ensuring the efficient execution of recruitment, onboarding, employee relations, reporting, and compliance activities. This role serves as a key resource for employees and leaders by providing guidance, coordinating HR processes, maintaining confidential records, and supporting various HR initiatives and company events.

The ideal candidate will possess strong organizational skills, excellent attention to detail, the ability to manage multiple priorities, and a commitment to maintaining confidentiality while supporting a positive employee experience

Essential Duties and Responsibilities

• Coordinate recruiting and hiring activities, including monitoring applications through Workday and assisting with candidate movement through the hiring process.
• Conduct new hire orientations and onboarding activities as needed.
• Coordinate equipment, phone, and system access requests for new hires.
• Serve as a liaison between temporary staffing agencies and hiring managers.
• Assist employees with general human resources inquiries and support requests.
• Administer and support company human resource policies, procedures, and practices in compliance with corporate objectives and applicable federal and state regulations.
• Provide proactive guidance and coaching support to leaders regarding performance management processes.
• Coordinate receptionist coverage schedules and related staffing needs.
• Assist with employee communications, recognition programs, and engagement initiatives.
• Complete monthly HR reports and maintain accurate employment records.
• Track employee attendance and support leave of absence administration.
• Monitor outstanding requests and deadlines to ensure timely completion of HR processes.
• Support company meetings, events, recognition activities, and employee engagement programs.
• Prepare, copy, scan, file, post notices, distribute documents, and perform other administrative duties as required.
• Maintain confidential employee information and records in accordance with company policy and legal requirements.
• Generate reports and presentations for leadership using HR and Microsoft Office systems.
• Collaborate effectively with employees and leaders at all organizational levels.

Daily Activities

A typical day may include:

• Assisting colleagues and leaders with HR-related questions and requests.
• Following up on outstanding tasks, deadlines, and employee-related matters.
• Reviewing and processing transactions in Workday.
• Preparing reports, spreadsheets, and presentations.
• Coordinating onboarding activities and employee communications.
• Supporting employee engagement and recognition initiatives.
• Assisting with administrative and compliance-related HR activities.

Required Qualifications

• 3-5 years of experience in Human Resources, HR Administration, or a related clerical/support role.
• Experience coordinating recruiting, onboarding, and employee support activities.
• Proficiency in Microsoft Office Suite, including:
  • Outlook
  • Excel
  • Word
  • PowerPoint
• Experience working with HRIS systems; Workday experience preferred.
• Languages: English & Spanish
• Strong organizational, prioritization, and follow-up skills.
• Experience managing records, files, and sensitive information.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Strong verbal and written communication skills.
• Ability to work effectively with employees and leadership at all levels of the organization.

Preferred Qualifications

• Knowledge of employment laws and regulations, including:
  • Family and Medical Leave Act (FMLA)
  • Americans with Disabilities Act (ADA)
  • Affirmative Action Programs (AAP)
  • Occupational Safety and Health Administration (OSHA)
  • HIPAA requirements
• Experience supporting leave administration and employee relations activities.

Work Environment

• Business casual attire Monday through Thursday (jeans permitted).
• Casual attire permitted on Fridays.
• Office-based position located in Plant City, Florida.

This position offers an opportunity to play an important role in supporting employees, leaders, and HR operations while contributing to a positive and engaging workplace culture.