Human Resources Administrative Assistant - On Site

VARFLEX CORPORATION; City of Rome (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

VARFLEX CORPORATION is seeking a Human Resources Administrative Assistant to provide comprehensive support to the HR department in a manufacturing environment. The ideal candidate will be responsible for hiring activities, recruitment, onboarding, and maintaining personnel files.

Applicants should possess strong communication and organizational skills along with at least two years of relevant experience. Familiarity with HRIS and payroll systems is preferred. This role offers opportunity for engagement in HR practices including benefits administration and employee support.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Minimum of 2 years of HR or administrative experience.
• Strong organizational skills with attention to detail.

Responsibilities

• Assist with recruitment and onboarding of new hires.
• Maintain employee personnel files and HRIS records.
• Support payroll processes and timekeeping.

Skills

Organizational skills

Interpersonal skills

Communication skills

Proficient in Microsoft Office

Knowledge of employment laws

HRIS/timekeeping systems

Education

High school diploma or equivalent

Associate degree in human resources

Tools

iSolved

ADP

Paycom

Job description

Position Summary

The Human Resources Administrative Assistant provides administrative and operational support to the Human Resources department in a manufacturing environment.

Essential Functions

• Responsible for all aspects of hiring and firing including coordinating with upper management
• Assist with recruitment activities including job postings, applicant tracking, interview scheduling, and new hire documentation
• Coordinate and conduct new hire onboarding and orientation
• Maintain employee personnel files, HRIS records, and confidential documentation
• Support timekeeping and payroll processes, including timecard review and corrections
• Serve as an employee point of contact for basic HR-related questions and refer complex issues to the HR Manager
• Assist with benefits administration, including enrollments, changes, and employee communications
• Track employee leaves, attendance, and required documentation
• Support compliance with company policies, labor laws, and internal procedures
• Prepare routine HR reports and maintain department records
• Assist with performance management processes as directed
• Coordinate training sessions and maintain training records
• Support employee engagement initiatives and internal communications
• Promote and support employee engagement and rapport by assisting in breakroom operations during scheduled break periods

Qualifications

• High school diploma or equivalent required; Associate degree in human resources or related field preferred
• Minimum of 2 years of HR, administrative, or office experience; manufacturing environment preferred
• Basic knowledge of employment laws and HR best practices
• Strong organizational skills with attention to detail
• Ability to handle data collection and entry accurately while maintaining confidentiality of sensitive information.
• Proficient in Microsoft Office and HRIS/timekeeping systems including isolved, ADP and Paycom
• Strong interpersonal and communication skills

Physical Demands & Work Environment

• Sit for prolonged periods of time, use of neck in a static position, stand and walk frequently
• Lift, carry, push and pull up to 10 lbs. frequently and up to 30 lbs. occasionally
• Bend, twist, squat, kneel and stoop occasionally
• Use of both hands to grasp, hold and finely manipulate frequently
• Reach in front frequently and above shoulder and head level occasionally
• Office environment with frequent interaction on the production floor

Equal Employment Opportunity Statement

Varflex Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.

Americans with Disabilities Act (ADA) Statement

Varflex Corporation complies with the Americans with Disabilities Act (ADA) and applicable state laws. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Employees or applicants requiring accommodation should contact Human Resources.

Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. This job description does not constitute a contract of employment, and Varflex maintains the right to amend the above general list of duties at any time with or without notice based on business need.