Human Resources Administrative Assistant, Classified

Educational Service Center of the Western Reserve; Kentucky; On-site; USD 59,000 - 75,000; Full time

Job summary

Educational Service Center of the Western Reserve is seeking a Human Resources Administrative Assistant to support the HR department on a 12-month, full-time basis. The role involves handling FMLA, licensure, contracts, background checks, and posting jobs on AppliTrack.

The candidate will manage staffing reports, data entry in state reporting programs, and day-to-day HR operations while coordinating with the Director of Human Resources. Strong Excel/Word skills and confidentiality are essential.

Qualifications

• Proficient in spreadsheet, database and word processing software.
• Experience with HR-related software and reporting.
• Strong typing and proofreading skills; excellent written and oral communication.

Responsibilities

• Assist HR with FMLA, staff licensure, contracts and background checks.
• Post positions on AppliTrack and update personnel state reporting program.
• Handle employment forms, files, emails, phones and staffing; support Director of HR.
• Maintain day-to-day HR operations and reporting workflows.

Skills

Spreadsheets/databases/word processing

Technology literacy

Organization/multi-tasking

Communication

Typing/proofreading

Education

High school diploma

Higher ed courses or job training

Tools

Frontline Navigator

AppliTrack

State personnel reporting program

Microsoft Word

Microsoft Excel

Job description

Human Resources Administrative Assistant, Classified JobID: 9791

12 months/5 days per week/7.5 hours per day (7:30 a.m. - 4:00 p.m.)

Position Type:

Secretarial/Clerical/ Secretary - 12-Months

REPORTS TO:

Director of Human Resources

SALARY RANGE:

$59,301.00 - $75,208.00. Commensurate with experience.

PRIMARY DUTIES:

To assist and support the Human Resources Department in all areas for the benefit and smooth operation of the school district. Responsibilities include, but not limited to FMLA, staff licensure, classified contracts, basic knowledge of all union contracts, maintain staffing reports, background checks, Frontline Navigator, post positions on AppliTrack, entering and updating data in personnel state reporting program, responsible for employment forms, files, emails, phones and staffing. Maintain the day to day operations of the Personnel Department working directly with the Director of Human Resources.

MINIMUM QUALIFICATIONS:

Knowledge, Abilities and Skills : Must be proficient in the use of spreadsheet, database and word processing software; demonstrate skill in the use of technology, accessing the internet and office management; be able to organize, prioritize and coordinate multiple tasks;have ability to work with a minimum of supervision; excellent typing and proofreading skills; be able to communicate clearly and effectively, both orally and in writing, with staff members and the public;be able to improvise in difficult and/or unusual situations, and function under stress.

Characteristics/Traits: Must demonstrate skill in human relations and in working with a variety of peopleand groups; possess a professional demeanor, capable of exercising discretion and good judgment; be self-motivated, task-oriented, punctual, dependable in attendance, and have reliable work habits; maintain a neat, well-groomed appearance; maintain a high level of ethical behavior and confidentiality of information.

Education/Training: High School diploma is required; higher education course credit and /or job related trainingpreferred.

Experience: Previous secretarial and/or clerical experience required including use of Word (including mail merge),Excel (including charts, formulas) and personnel software. HR background preferred, but not required.