H.R. Administrative Assistant

RISING STAR CORPORATION LTD; Dallas (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

RISING STAR CORPORATION LTD is seeking an H.R. Administrative Assistant to support the HR Manager and Executive Director on special projects. You will maintain confidential employee records, ensure HR compliance, and assist across the employee lifecycle in a fast-paced Dallas office.

The ideal candidate is organized, detail-oriented, customer-service focused, and able to maintain confidentiality. Requires 1–2 years in an office or front desk role and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• 1–2 years experience in an office, front desk, or customer service role.
• Knowledge of HR principles and employment compliance is a plus.

Responsibilities

• Provide administrative support to HR Manager and Executive Director on special projects.
• Maintain confidential employee records and HR documentation to ensure compliance.
• Assist with recruitment, onboarding, and offboarding activities.
• Respond to employee inquiries regarding HR policies and benefits with professionalism.
• Prepare HR reports, spreadsheets, and correspondence using Microsoft Office.

Skills

HR principles

Organizational skills

Customer service

Discretion with confidential info

Communication skills

Data entry accuracy

Time management

Multitasking

Teamwork

Scheduling & coordination

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

The H.R. Administrative Assistant provides administrative support to the Human Resources Manager with occasional assistance to the Executive Director on special projects. This position is responsible for maintaining confidential employee records, ensuring HR compliance, and supporting a variety of human resources functions throughout the employee lifecycle. The ideal candidate is organized, detail-oriented, customer service focused, and able to maintain confidentiality while working in a fast-paced office environment.

Primary Duties And Responsibilities

Recruitment and Onboarding / Offboarding

• Recruitment Support: Assist with recruitment activities, including posting job openings, screening applications, scheduling interviews, and communicating with applicants.
• Onboarding Coordination: Coordinate new hire onboarding, including preparing new hire packets, completing employment documentation, conducting orientation, and ensuring all required paperwork is completed.

HR Records, Systems and Compliance

• Confidential File Management: Maintain confidential employee personnel files, HR records, and documentation in accordance with company policies and regulatory requirements.
• Compliance Maintenance: Support HR compliance by maintaining I-9 forms, E-Verify documentation (if applicable), personnel records, and other employment-related files.

Employee Relations, Benefits and Performance

• Employee Inquiry Resolution: Respond professionally to employee questions regarding HR policies, procedures, and benefits, referring complex issues to the HR Manager as appropriate.
• Benefits Administration: Assist with benefits administration by distributing enrollment materials, processing qualifying life event changes, and responding to employee inquiries.
• Performance Evaluations: Assist with performance evaluation scheduling and tracking completion of employee reviews.

General Administration and Executive Support

• Leadership Assistance: Provide administrative support to the Human Resources Manager and assist the Executive Director with special projects as assigned.
• Scheduling: Schedule meetings, training sessions, interviews, and employee relations discussions.
• Documentation and Reporting: Prepare HR reports, spreadsheets, presentations, correspondence, and other documents using Microsoft Office Suite.
• Front Desk and Office Operations: Receive deliveries, greet visitors, answer phones, and provide exceptional customer service to employees and guests.
• Supply Management: Order and maintain office and HR supplies.

Minimum Requirements

• High School Diploma or GED
• 1-2 years of experience in an office environment, front desk role, or customer service position

Required Skills

• Knowledge of Human Resources principles and employment compliance.
• Basic understanding of employment laws (like FLSA, FMLA, and I-9 compliance)
• Strong organizational and time management skills.
• Excellent interpersonal and customer service skills.
• Ability to handle confidential information with discretion.
• Microsoft Office Suite proficiency (Outlook, Excel, Word, PowerPoint).
• Strong written, verbal, and grammatical communication skills.
• Data entry accuracy and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Creativity in preparing documents, announcements, and employee communications.
• Dependable transportation.
• Professional demeanor and positive attitude.
• Ability to work independently and collaboratively within a team