Human Resources Administrative Assistant, Classified

WILLOUGHBY-EASTLAKE CITY SCHOOL DISTRICT; Eastlake (OH); On-site; USD 59,000 - 75,000; Full time

Job summary

Willoughby-Eastlake City School District in Ohio is seeking a Human Resources Assistant to support the HR Department and ensure smooth district operations. The schedule is 12 months, 5 days a week, 7.5 hours per day from 7:30 a.m.

to 4:00 p.m. Duties include FMLA administration, staff licensure, classified contracts, monitoring union contracts basics, maintaining staffing reports, completing background checks, managing Frontline Navigator and AppliTrack postings, and data entry in the personnel

Qualifications

• Proficient in spreadsheet, database and word processing software; able to organize, prioritize and coordinate multiple tasks.
• Demonstrated ability to communicate clearly and effectively, both orally and in writing, with staff and the public.
• Ability to work with minimum supervision and handle stress.
• HR background preferred, but not required.

Responsibilities

• Assist the HR Department in all areas for smooth operation of the school district.
• Handle FMLA, staff licensure, classified contracts, and basic union contracts.
• Maintain staffing reports, background checks, and data in personnel state reporting program.
• Post positions on AppliTrack and manage employment forms, files, emails, and phones.
• Support day-to-day operations of the Personnel Department under the Director of Human Resources.

Skills

Spreadsheet proficiency

Database proficiency

Word processing

Typing speed & proofreading

Communication skills

Organization & multitasking

Discretion & confidentiality

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Frontline Navigator

AppliTrack

Job description

12 months/5 days per week/7.5 hours per day (7:30 a.m. - 4:00 p.m.)

REPORTS TO:

Director of Human Resources

SALARY RANGE:

$59,301.00 - $75,208.00. Commensurate with experience.

PRIMARY DUTIES:

To assist and support the Human Resources Department in all areas for the benefit and smooth operation of the school district. Responsibilities include, but not limited to FMLA, staff licensure, classified contracts, basic knowledge of all union contracts, maintain staffing reports, background checks, Frontline Navigator, post positions on AppliTrack, entering and updating data in personnel state reporting program, responsible for employment forms, files, emails, phones and staffing. Maintain the day to day operations of the Personnel Department working directly with the Director of Human Resources.

Minimum Qualifications

Knowledge, Abilities and Skills: Must be proficient in the use of spreadsheet, database and word processing software; demonstrate skill in the use of technology, accessing the internet and office management; be able to organize, prioritize and coordinate multiple tasks; have ability to work with a minimum of supervision; excellent typing and proofreading skills; be able to communicate clearly and effectively, both orally and in writing, with staff members and the public; be able to improvise in difficult and/or unusual situations, and function under stress.

Characteristics/Traits: Must demonstrate skill in human relations and in working with a variety of people and groups; possess a professional demeanor, capable of exercising discretion and good judgment; be self-motivated, task-oriented, punctual, dependable in attendance, and have reliable work habits; maintain a neat, well-groomed appearance; maintain a high level of ethical behavior and confidentiality of information.

Education/Training: High School diploma is required; higher education course credit and /or job related training preferred.

Experience: Previous secretarial and/or clerical experience required including use of Word (including mail merge), Excel (including charts, formulas) and personnel software. HR background preferred, but not required.