Human Resources Administrative Assistant

RXinsider LTD.; Sugar Land (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401k with company match

Paid time off & holidays

Job summary

Quva in Sugar Land, TX is seeking an HR Administrative Assistant to provide administrative and coordination support across HR functions, maintain employee records, and assist with HR communications. This on-site role supports onboarding and HR data entry in HRIS, while coordinating events and employee programs.

The position offers Monday–Friday hours, a professional work environment, and opportunities to collaborate with multiple departments in a mission-driven organization.

Qualifications

• High school diploma or GED required.
• 0–2 years HR/administrative/office support experience.
• Experience with HRIS, data processing, and record-keeping.
• Advanced proficiency with Microsoft Office suite.

Responsibilities

• Maintain accurate employee records and HRIS data, ensuring information is complete, current, and confidential.
• Review and approve routine HRIS workflows per procedures.
• Upload documents to the document manager system.
• Support onboarding activities, including new-hire orientation logistics.
• Provide administrative support for HR reporting and data processing.
• Coordinate events and communications, including venue quotes and logistics.
• Greet clients and manage check-ins with a professional demeanor.
• Answer and screen calls, directing inquiries to the appropriate department.
• Manage office supplies and coordinate meals for visits and events.
• Assist with badge access and building maintenance coordination.
• Handle mail, deliveries, and courier pickups as needed.

Skills

Communication

Discretion

Self-starter

Time management

Active listening

Teamwork

Process improvement

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

The Human Resources Administrative Assistant provides administrative, clerical, and coordination support across Human Resources functions, while also assisting with employee records, HRIS data, HR communications, and employee-facing HR programs. At Quva, this role is an essential part of a mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.

This is an on-site role in Sugar Land, Texas. Monday - Friday 8:00 AM - 5:00 PM. Local Candidates Preferred.

What The HR Administrative Assistant Does Each Day

• Maintain accurate employee records and HRIS data, ensuring information is complete, current, and handled confidentially
• Review and approve routine HRIS workflows in accordance with established procedures
• Upload documents to the document manager system
• Maintain accurate employee data on the intranet and upload updates as needed
• Support onboarding activities, including new-hire orientation logistics and business card requests
• Provide administrative support for HR reporting, document preparation, data processing, and record-keeping
• Coordinate company-wide and HR-related events, including communications meetings and celebrations, by researching venue, catering, and entertainment options; gathering quotes; negotiating pricing; and coordinating logistics
• Answer and screen incoming calls routed to the operator, including customer service inquiries, and direct them to the appropriate department or employee
• Order office supplies, coordinate catered meals for customer visits and workforce events, and maintain inventory for designated locations
• Enable and disable badge access for employees and visitors to support secure entry to the Corporate office
• Serve as a key contact with corporate location building management for maintenance requests, and related facility support
• Maintain and monitor off-site shredding services for designated locations, including ordering supplies and coordinating special projects
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed
• Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism
• Monitor incoming customer service correspondence received by fax and distribute it accordingly

Our Most Successful HR Administrative Assistant Has / Is

• Strong verbal and written communication skills with the ability to work effectively with employees, leaders, departments, and external contacts at all levels of the organization
• Sense of urgency, accountability, resourcefulness, and ability to work in a changing, fast-paced environment
• High ethical standards, discretion, and ability to maintain confidentiality when handling employee and business information
• Self-starter with initiative, flexibility, time management skills, and the ability to learn independently
• Active listening, collaboration, and appropriate contribution to team conversations and business discussions
• Ability to understand how issues affect related processes and seek opportunities to improve or creatively transform existing approaches

Minimum Requirements For This Role

• Legally authorized to work in the job posting country
• High school diploma or GED required
• 0–2 years of Human Resources, administrative, clerical, or office support experience
• Knowledge of employment law, HR practices, general office procedures, data processing, filing, and record-keeping.
• Experience supporting multiple professionals in a fast-paced, highly dynamic work environment
• Advanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
• 18+ years of age
• Able to successfully complete a drug and background check
• Must be currently authorized to work in the United States on a full-time basis; Quva is not able to sponsor applicants for work visas

Any Of The Following Will Give You An Edge

• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field
• Familiarity with recruiting systems, HRIS, and related software

Benefits Of Working At Quva

• Set, full-time, consistent work schedule
• Comprehensive health and wellness benefits including medical, dental and vision
• 401k retirement program with company match
• 17 paid days off plus 8 paid holidays per year
• National, industry-leading high growth company with future career advancement opportunities