Human Resource Specialist (Employment)

Florida; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

The Florida Legislature Office of Legislative Services, Human Resources, is seeking an HR Specialist for Employment to support onboarding and other personnel actions, create or update user guides, assist with records requests, invoicing, job postings, and recruitment.

The role supports centralized HR processes for the legislature, including attendance, payroll, benefits administration, and compliance with policies.

Qualifications

• Bachelor's degree required. Professional HR experience can substitute on a year-for-year basis.

Responsibilities

• Assist onboarding and personnel actions.
• Create or update user guides.
• Assist with public records requests and invoicing.
• Post job advertisements and support recruitment.
• Process FDLE checks and employment verifications.
• Maintain HRIS records and onboarding/applicant tracking data.
• Provide Notary Public services if qualified.

Skills

Data analysis

Verbal & written communication

HRIS knowledge

Customer service

Education

Bachelor's degree

Job description

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The Florida Legislature Office of Legislative Services
Human Resources

JOB TITLE

Human Resource Specialist (Employment)

THE WORK YOU WILL DO

The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified HR Specialist for their Employment section. This person will be responsible for assisting assigned units with onboarding and other personnel actions, creating or updating user guides, assisting with public records requests, invoicing, job postings, and recruitment.

OUR ORGANIZATION

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.

The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists legislative offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

EXAMPLES OF WORK PERFORMED

• Responsible for processing new employees, including completion of forms, Florida Department of Law Enforcement (FDLE) checks, prior employment verification and verifying eligibility for employment.
• Processes actions into the HR Information System (HRIS) (i.e., promotions, adjustments, transfers, terms) and creating a Report of Personnel Action.
• Assists employees with leaves of absence without pay and other HR issues.
• Maintains scanned personnel files.
• Prepares and posts job advertisements to Governmentjobs.com, People First and other local job boards and responds to requests for applications to fill open positions.
• Processes outside employment applications.
• Runs FDLE checks on Volunteers.
• Keeps up to date with new forms required by law (e.g., new Form I-9).
• Participates in the planning and administration of new Legislators’, Pages’, and interns’ orientation sessions.
• Completing claims filed for assigned units.
• Reports issues with the HRIS Onboarding and Applicant Tracking applications and works with vendor to resolve those issues.
• Opens, date stamps and distributes incoming mail.
• Recommends new personnel policies and procedures and changes to existing ones.
• Performs special assignments, prepares reports and drafts letters in response as directed by the Employment Manager and/or HR Director.
• Completes employment verifications (verbal and written).
• Researches, proposes improvements and tests enhancements in the HRIS.
• Aides in formulating, interpreting, applying, and assuring conformance with Joint Policies and Procedures and customer’s administrative policies and procedures.
• Provides Notary Public services to legislative employees, if qualified.
• Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to collect, evaluate, and analyze data relating to personnel program functions.
• Ability to perform basic mathematical calculations.
• Ability to organize data into a logical format.
• Ability to formulate and establish desktop procedures.
• Ability to solve problems and make decisions.
• Ability to coordinate and schedule meetings and training.
• Knowledge of relevant computer programs and software.
• Knowledge of and the ability to apply email etiquette to correspondence.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply rules, regulations, policies, and procedures relating to personnel program functions.
• Ability to handle confidential information.
• Ability to distinguish work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Ability to provide excellent customer support.

MINIMUM QUALIFICATIONS

A bachelor's degree from an accredited college or university.

Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.

SALARY

Commensurate with Experience
The Legislature offers a competitive benefits package.

ACCOMMODATION FOR DISABILITY

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.