PERSONNEL SERVICES SPECIALIST-SES

Florida; Largo (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Excellent retirement package

Optional deferred compensation plan

Health, vision, dental, disability, 保险

Paid vacation and sick leave

Nine paid holidays and personal day

Tuition waiver for State Universities/

Job summary

Florida Department of Veterans' Affairs is seeking a Personnel Services Specialist-SES to provide professional oversight and support for HR functions within a Florida state agency.

You will review and coordinate personnel files, assist with recruitment, background screenings, subpoenas and public records requests, and maintain People First and related HR data. This role requires meticulous records management and strong communication in a fast-paced team environment.

Qualifications

• Ability and willingness to purge, file, move and lift boxes of personnel files up to 30 pounds.
• Proficient in Microsoft Office Suite, especially Excel, Word and Outlook.
• Experience and desire to work in a fast-paced, team environment.
• Excellent communication and interpersonal skills.
• Ability to multi-task and prioritize responsibilities.
• Knowledge of office procedures.
• Successful completion of a Level 2 Background Screening and due diligence process.

Responsibilities

• Oversee and support personnel records and public records documentation.
• Process alerts and coordinate with HR Technicians for file maintenance.
• Assist with recruitment and selection procedures, including background screening.
• Respond to subpoenas and public records requests and related documentation.
• Maintain contact lists and data tasks; manage badge programs (ID/ security).
• Back-up HR duties as assigned, including attendance and payroll support.
• Keep HR informed of new or unusual situations; perform related duties as assigned.

Skills

Microsoft Office

Excel

Word

Outlook

Excellent communication

Interpersonal skills

Multi-tasking

Team environment

Tools

People First

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886828

Working Title: PERSONNEL SERVICES SPECIALIST-SES

Headquarters, Mary Grizzle State Office Building

Excellent retirement package and optional deferred compensation plan. Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates. Paid vacation and sick leave. Nine (9) paid holidays and personal day. Tuition waiver available for State Universities and Community Colleges (up to 6 credits per semester). Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application.

Other vacant positions may be filled with this advertisement within six (6) months of the closing date.

MINIMUM QUALIFICATIONS :

• Abilityand willingnessto purge, file, move and lift boxes of personnel files, which may weigh up to 30 pounds.
• Proficient in Microsoft Office Suite,especially Excel, Word and Outlook.
• Experience and desire to work in a fast-paced, team environment.
• Excellent communication and interpersonal skills.
• Ability to multi-task and prioritize responsibilities.
• Knowledge of office procedures.
• Successful completion of a Level 2 Background Screening and due diligence process.

Preference will be given to candidates with the following qualifications:

• Experience working in a Human Resources Office.
• One (1) year of recent (within the last 12 months) State of Florida Human Resources work experience.
• One (1) year experience inState of Florida Personnel file creation,monitoring and review.
• One (1) year experience inState of Florida HR information System usage (People First) as an HR user.
• One (1) year experience inresponding to subpoenas and public records requests.
• One (1) year experience inState of Florida Record Retention Schedules and file maintenance and destruction.
• Experience with photo processes and ID Badge responsibilities is beneficial.

POSITION DESCRIPTION :
This position provides professional oversight and support duties specific to the functions within a State of Florida Agency Human Resource Office.

• FDVA Official Personnel File Specialist for current and termed employees. Includes file review and coordination, training and providing technical assistance to the HR Technicians in compiling required documentation and maintaining appropriate files, data and public records.
• FDVA Workers' Compensation Documentation Specialist for current and termed employees. Includes processing alerts, filing, review and coordinating with the HR Technicians in compiling required documentation and maintaining appropriate files, data and public records.
• Responsible for assisting with recruitment and selection procedures, including opening vacancies, placing vacancy advertisements, screening applicants, conducting State of Florida background screening processes, assisting with interview and hiring processes and documentation, and communicating with applicants during all phases of hiring and separation procedures.
• Responsible for compiling, reviewing, responding and assisting in the response to subpoenas, record requests, legal requests, documentation requests, and public records requests for the Bureau of Human Resources.
• FDVA Directory and People First Specialist for contact lists, information requests, searches, queries, and data tasks as needed.
• Agency Specialist for the FDVA photo ID badge, security badge and DMS parking tag programs. Enters and deletes payroll deductions as needed into People First.
• Responsible for employment and unemployment verification requirements and response and employment reference requests. Provides administrative support and back up to all HR staff as needed. Responsible for tracking record retention schedules for HR files.
• Back-up for Attendance and Leave, Payroll, Classification, Organizational Management and other related HR duties and responsibilities as assigned.
• Keeps the HRO informed at all times of all new and/or unusual situations. Performs other related duties as assigned, required and/or necessary to complete the responsibilities of the FDVA Bureau of Human Resources.
• Other duties as assigned by Human Resource Officer.

This is a Selected Exempt Service position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.