Human Resources Manager

Elderwood; Village of Liverpool (NY); On-site; USD 56,550 - 73,515; Full time

Job summary

Elderwood in Village of Liverpool, NY is seeking a Human Resources Manager to lead HR administration, recruitment, onboarding, payroll and employee relations at the site.

The role requires a Bachelor's or Master's in HR or related field, 5+ years of HR leadership, knowledge of labor laws, FMLA, COBRA, and proficiency with MS Office. This position emphasizes compliance, benefits administration and building a positive workplace culture.

Qualifications

• Bachelor’s or Master’s in HR or related field.
• PHR is preferred.
• A minimum of five years of experience in a Human Resources management role.
• Demonstrable knowledge of state & federal labor laws, FMLA, OSHA, & COBRA.
• Prior recruitment and employee onboarding experience; payroll/benefits experience preferred.
• Proficient in Microsoft Office; highly organized and detail oriented.

Responsibilities

• Manage end-to-end recruitment and onboarding for assigned business lines.
• Coordinate payroll and benefits administration and ensure timely processing of updates.
• Maintain personnel records and ensure compliance with regulatory requirements.
• Administer performance management, evaluations and employee relations activities.
• Respond to unemployment insurance, workers' comp and safety concerns and participate in Safety Committee.
• Support management with HR counsel, training, and policy enforcement.

Skills

Problem Solving

Customer Service

Decision Making

Communication

Microsoft Office

Education

Bachelor’s or Master’s degree in HR or related field

Tools

Microsoft Office

Job description

Salary

$56,550-$73,515

Overview

The Human Resources Manager supports all business operations by managing the organization's HR administration and execution. Overall, this position is responsible for executing and managing all recruiting, onboarding, offboarding, performance management, payroll and general HR activities for the site.

Responsibilities

Essential Job Functions

Recruitment & Onboarding

Manage end-to-end recruiting and onboarding for assigned business lines.

Partner with leadership to understand staffing needs and hiring priorities.

Ensure timely processing of offers, pre-employment requirements, and new hire orientation.

Track open positions, reporting, referrals, and recruitment activity.

Administrative

Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions, and signature receipts).

Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual.

Initiate probationary and annual performance evaluation process.

Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy.

Complete wage verification forms for Social Service agencies, insurance, and mortgage companies, etc.

Timely processing of employee termination and maintain staff roster in several databases.

Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program.

Payroll & Benefit Administration

Timely distribution of information on the company’s benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion.

Responsible for accurate and timely data entry of employee information and ongoing maintenance in UKG.

Review all employee timecards in time & attendance system for accuracy and approvals.

Run various reports out of UKG reporting.

Assist employees with benefit/payroll inquires.

Interpret personnel policies and procedures and communicate benefit program details to staff.

Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance.

Helps coordinate all employee activities, as established by executive staff.

Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return-to work expectations.

Unemployment & Workers Compensation

Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date.

Represent the company in UI and WC hearings when necessary.

Participate in facility Safety Committee.

Compile and submit information for unemployment, Worker's Compensation, and disability claims; maintain OSHA 300 log.

Employee Relations

Ability to triage employee concerns and issues; knowing when to elevate to the Administrator and/or EAS HR.

Ensure consistent application of policy & procedures to include corrective disciplinary actions.

Maintain disciplinary log.

Drive facility recognition and retention programs, i.e., Employee of the Month, birthdays, anniversaries.

Managing Performance Management systems and supporting management in employee development.

Cultivating and monitoring company culture via multiple avenues, to support the attainment of the company’s goals and promote employee satisfaction and retention.

Planning and executing company events and meetings (both remote and in person) that encourage team bonding, culture diffusion and ongoing organizational learning and development.

General

Apply knowledge and understanding of all policies and procedures. Act as a resource for staff seeking guidance and explanation of policies and procedures.

Overseeing all HR initiatives, strategies, systems, and tactics.

Exhibits the highest level of customer service towards individuals, staff, and visitors.

Consistently demonstrates the ability to respond to changing situations in a flexible manner to meet current needs, such as reprioritizing work as necessary.

Supporting team management by providing HR counsel, mediation, workshops, trainings, and best practices on issues such as non-performing employees and improving and developing employee skills.

Researching, developing, writing, updating, communicating, and enforcing all company policies and procedural guidelines to meet organizational values.

Maintaining company LMS, ATS and HRIS for an efficient and employee friendly HR experience.

Arrives to work on time, regularly, and works as scheduled.

Recognizes and follows the dress code of the facility including wearing name tag at all times.

Follows policy and procedure regarding all electronic devices, computers, tablets, etc.

Abides by businesses code of conduct, compliance and HIPAA policies.

Performs other duties as assigned by supervisor, management staff or Administrator.

Qualifications

Qualifications

Bachelor’s or Master's degree in Human Resources, Business or other related field.

PHR is preferred.

A minimum of five years of experience in a Human Resources management role.

Demonstrable knowledge in state & federal labor laws, FMLA, OHSA, & COBRA.

Must have prior recruitment and employee onboarding experience.

Prior payroll and benefits experience strongly preferred.

Must be proficient in Microsoft Office, highly organized, detail oriented, and quality focused.

Strong written and verbal communication skills required.

Effectively prioritize job responsibilities in a fast-paced environment.

Ability to successfully self-manage and work autonomously.

Skills/Competencies

Problem Solving

Customer Service

Decision Making

Excellent Communication

This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.