Human Resource Coordinator

Opusing LLC - Staffing Agency; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading staffing agency seeks a Human Resource Coordinator for a 5+ month contract in Los Angeles. This role ensures compliance with HR regulations and manages employee records. The ideal candidate will have strong communication skills and proficiency in Microsoft Office, with a focus on detail and compliance.

Qualifications

• One year of Human Resources Operations support experience required.
• Experience in healthcare industry preferred.

Responsibilities

• Ensure compliance with healthcare sanctions and I-9 documents.
• Manage documentation and reporting for audits.
• Prepare for external audits and inspections.

Skills

Attention to detail

Strong Communication Skills

Proficiency in Microsoft Office Suite

Education

HS Diploma

BS in Related Field

Tools

HRMS System

Microsoft Office

Job description

2 days ago Be among the first 25 applicants

Opusing LLC - Staffing Agency provided pay range

This range is provided by Opusing LLC - Staffing Agency. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$27.00/hr - $30.00/hr

Direct message the job poster from Opusing LLC - Staffing Agency

Delivery Manager (US Recruitment/Delivery)

Job Title - Human Resource Coordinator

Job Duration - 5+ months Contract

Pay Rate - $30/hr on W2

Top 3 (4) Required Skills:

• Some knowledge of CA Dept of Public Health (CDPH) and The Joint Commission (TJC) standards
• Attention to detail (The ability to accurately review documents, policies, and reports is critical in identifying potential compliance issues and ensuring all regulations are adhered to without oversight.)
• Strong Communication Skills (Both written and verbal communication skills are necessary to explain complex HR regulations, provide guidance to employees and management, and document compliance activities clearly.)
• Proficiency in Microsoft Office Suite Word, Excel & Adobe Writer: Strong skills in Microsoft Word for document creation, formatting, along with Excel for managing data, conducting compliance tracking, and reporting. Proficiency in Adobe Writer is valuable for reviewing, editing, and ensuring compliance in digital documents. Knowledge of working with Pivot Tables and V-Lookup.

Top 3 Preferred Skills:

• Hospital Experience: Preferably with Operations and Talent & Acquisition
• Organizational Skills: Strong organizational skills to manage multiple compliance initiatives simultaneously, ensuring that projects stay on track, deadlines are met, and resources are used effectively.
• Collaboration & Team Coordination: Ability to collaborate with various departments and teams, ensuring all parties involved in compliance initiatives are aligned and working toward shared goals.

Top 3-5 Daily Responsibilities:

• Monitor Compliance Practices: Ensure that Healthcare Sanctions, visa process, re-verification of I-9 documents, licenses & certifications are compliant with applicable laws and regulations, conducting regular audits and reviews of employment-related documentation.
• Manage Documentation and Reporting: Utilize Microsoft Word, Excel, and Adobe Writer for creating and managing compliance-related documents, reports, and audits. Use in-house system and Excel for tracking and reporting compliance data in a timely manner.
• Prepare for External Audits or Inspections: Organize and prepare documentation needed for external audits or government inspections. Coordinate with auditors and ensure all requested information is provided accurately and promptly.

JOB SUMMARY

The Human Resources Compliance role is a key position that interfaces with all levels of staff throughout the organization. This role ensures that all employee records and compliance reports are up to standard. The HR Compliance Generalist (Compliance) is responsible for ensuring the workforce meets all HR-related compliance requirements for employment, including validating Health Sanctions reporting and managing the database that tracks all employee disciplines. The incumbent will report on upcoming licenses/certifications and follow up on delinquencies. They oversee efforts related to verifying employee skills and credentials, managing employee records for legal actions, and supporting hospital surveys. The role also involves representing the organization during inspections, conducting compliance checks, liaising with the University on VISA/immigration/I9 matters, and supporting HR policies and reports.

JOB QUALIFICATIONS:

Education

• Required: HS Diploma
• Preferred: BS in Related Field

Work Experience

• Required: One (1) year of Human Resources Operations support experience
• Preferred: Experience in healthcare industry

Knowledge, Skills and Abilities

• Proficient in MS Office, Outlook, and HRMS System
• Strong verbal and written communication skills
• Capable of communicating with all levels of employees
• Critical thinking skills

Licenses/Certifications

• Required: Fire Life Safety Training (LA City); must be obtained within 30 days if not already held
• Preferred: HR Certification

JOB ACCOUNTABILITIES

• Maintain and complete HR compliance reports on time
• Manage workforce databases for regulatory compliance
• Update and track employee disciplinary records
• Report upcoming licenses/certifications and follow up on delinquencies
• Gather employee records for legal, management, and employee requests
• Support hospital surveys and liaise with the University on VISA/Immigration/I9 issues
• Provide backup coverage for HR front desk and support HR policy updates
• Prepare reports, charts, and spreadsheets as needed
• Perform other duties as assigned