Faculty Resource Coordinator

University of Kentucky; Lexington (KY); Remote; USD 47,000 - 78,000; Full time

Job summary

A leading university is seeking a Faculty Appointments and Advancement Administrator to manage faculty database activities and oversee the processing of faculty-related documents. This role ensures compliance with university regulations and serves as a key communication liaison for faculty affairs. The position is eligible for a fully remote work arrangement.

Qualifications

• 3-5 years of progressively responsible administrative experience preferred.
• Experience with database management and policy interpretation is highly desirable.

Responsibilities

• Manage faculty database activities and oversee processing of faculty-related documents.
• Ensure compliance with university regulations and support the Appointment, Promotion, and Tenure Committee.

Skills

Administration

Database Proficiency

Policy & Compliance Expertise

Professionalism

Communication

Education

Bachelor’s degree

Job description

Working Title Faculty Appointments and Advancement Administrator

Department Name

Department Name 7H0FA: COM Faculty Affair

Work Location

Work Location Lexington, KY

Grade Level 45

Salary Range

Salary Range $47,278-78,000/year

Type of Position

Type of Position Staff

Position Time Status

Position Time Status Full-Time

Required Education

BA

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Ability to sit for extended periods of time utilizing mouse, keyboard, computer, and phone. Ability to travel to across campus to attend meetings. Ability to lift up to 10 pounds.

Shift

Monday through Friday, 8:00am – 5:00pm with evening hours as needed to meet department needs.

Job Summary

The College of Medicine Office of Faculty Affairs and Development is seeking a Faculty Appointments and Advancement Administrator to manage faculty database activities and oversee the processing of all faculty-related documents for the College of Medicine. This role ensures compliance with university regulations, supports the Appointment, Promotion, and Tenure Committee, manages the voluntary faculty process, and serves as a key communication liaison for faculty affairs. The administrator handles confidential materials, provides guidance on policies, and contributes to process improvements within the Office of Faculty Affairs and Development.

This position is eligible for a fully remote work arrangement.

IEBC (Internal Employee Being Considered)

Skills / Knowledge / Abilities

The ideal candidate will demonstrate:

• Adept Administration: Proven ability to meticulously manage complex administrative processes, track deadlines, and ensure accuracy in high-volume faculty appointment, promotion, and database functions.
• Database Proficiency: Skilled in managing databases, ensuring data integrity, generating reports, and serving as a key resource for database inquiries, as this constitutes a major portion of the role.
• Policy & Compliance Expertise: Adept at interpreting, applying, and advising on complex university regulations and procedures, ensuring strict compliance in all faculty affairs matters.
• Professionalism: Demonstrated ability to handle highly confidential and sensitive information with tact and discretion, a crucial aspect when dealing with faculty personnel matters.
• Exceptional Communication: Excellent written and verbal communication skills to effectively liaise with and provide guidance to faculty, staff, and leadership at all levels regarding complex processes and policies.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Bachelor’s degree preferred, or equivalent combination of education and experience. Minimum of 3-5 years of progressively responsible administrative experience, preferably in a higher education or academic medical center environment. Demonstrated experience with database management, administrative process coordination (such as HR, faculty affairs, or complex scheduling), and policy interpretation is highly desirable. Experience handling confidential information is essential.

Deadline to Apply

Deadline to Apply 05/20/2025

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How many years of paid administrative work experience do you have?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Describe a specific example of a position you have held that required multi-tasking and a high level of attention to small details. How did you ensure that your tasks were completed correctly and in an orderly manner?

  (Open Ended Question)