Human Resource Coordinator

Oso Home Care, Inc; Irvine (CA); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

The Human Resources Coordinator at Oso Home Care, Inc. provides administrative and operational support to the HR department in a specialty home infusion setting.

You will maintain confidential personnel records, track training and compliance, and assist with onboarding and payroll support. You will collaborate with HR, Finance, and department managers to ensure accurate documentation, timely processes, and adherence to healthcare regulations while balancing multiple deadlines in a fast-paced

Formación

• HS diploma or equivalent required.
• Associates degree or HR coursework preferred.
• Experience in administrative, HR, payroll, recruiting, or healthcare preferred.
• Experience in healthcare-related regulated environment highly desirable.

Responsabilidades

• Maintain confidential employee records and HR documentation.
• Track training, orientation, certifications, and compliance records.
• Administer performance review process and deadlines.
• Support payroll-related activities and payroll data accuracy.
• Assist with recruiting, onboarding, and new-hire documentation.
• Assist with leave administration and return-to-work documents.
• Coordinate onboarding and separation processes with other departments.
• Prepare HR correspondence, reports, and documents.

Conocimientos

Organizational skills

Attention to detail

Discretion/confidentiality

Communication skills

Microsoft Office

HRIS familiarity

Time management

Team collaboration

Educación

High school diploma

HR coursework / Associate degree

Healthcare administration coursework

Herramientas

HRIS systems

Payroll software

Timekeeping systems

Descripción del empleo

Human Resources Coordinator

POSITION SUMMARY

The Human Resources Coordinator provides administrative and operational support to the Human Resources Department at Oso Home Care, Inc., a specialty home infusion organization providing pharmacy, nursing, and infusion-related services. This position supports day-to-day HR functions including personnel record maintenance, employee training tracking, performance review administration, leave documentation, recruiting and onboarding, payroll support, and general HR compliance activities. The Human Resources Coordinator works closely with Human Resources, Finance, managers, supervisors, and employees to ensure required documentation is accurate, complete, confidential, and processed timely. The position requires strong organization, attention to detail, follow-through, discretion, and the ability to manage multiple deadlines in a healthcare environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Personnel Records & HR Documentation

• Maintain accurate, complete, organized, and confidential employee personnel records in accordance with company policies and applicable requirements.
• Conduct routine personnel file audits to identify missing, incomplete, or expired documentation and follow up as necessary.
• Maintain HR tracking logs, spreadsheets, and other administrative records.
• Assist with processing and documenting employee status changes, including changes in position, department, supervisor, compensation, employment status, and other personnel actions.
• Ensure HR documents are appropriately filed and maintained.
• Maintain confidentiality of employee and company information at all times.

Employee Training & Compliance Tracking

• Track required employee orientation, annual training, in-services, certifications, and other required education or compliance documentation.
• Monitor training completion deadlines and follow up with employees and managers regarding outstanding requirements.
• Maintain accurate training records and documentation for employee files.
• Assist HR with preparing employee documentation and records for internal audits, accreditation activities, or other compliance reviews as requested.

Performance Review Administration

• Maintain the performance review tracking system and monitor upcoming and overdue employee evaluations.
• Notify and follow up with managers regarding performance reviews that are due or outstanding.
• Assist with distributing, collecting, tracking, and filing completed performance review documentation.
• Maintain accurate records of completed and outstanding evaluations.

Leave Administration Support

• Provide administrative support for employee leaves of absence under the direction of Human Resources.
• Track required leave paperwork, certification deadlines, extensions, and anticipated return-to-work dates.
• Follow up with employees regarding outstanding documentation as directed.
• Assist with obtaining and maintaining return-to-work documentation and other required records.
• Maintain organized and confidential leave files and tracking logs.

Recruiting & Onboarding

• Provide administrative support throughout the recruiting and hiring process.
• Assist with candidate communication, interview coordination, reference checks, and pre-employment documentation.
• Collect and track required new-hire documentation prior to and during onboarding.
• Assist with coordinating new-hire orientation and communicating with managers and other departments regarding employee start dates.
• Review onboarding documentation for completeness and follow up regarding missing items.
• Assist with ensuring new employees complete required orientation, training, acknowledgments, and other onboarding requirements.

Payroll Support

• Support routine payroll-related administrative functions as assigned.
• Serve as a backup to the payroll processor as needed to help support timely and accurate payroll processing.
• Assist with maintaining payroll-related employee information, documentation, and personnel changes.
• Assist with reviewing and collecting payroll-related documentation and employee information.
• Coordinate with Human Resources, Finance, managers, supervisors, and employees regarding routine payroll information and documentation needs.
• Maintain confidentiality and accuracy when handling payroll and compensation-related information.
• Escalate payroll discrepancies, unusual circumstances, or matters requiring approval to the appropriate HR or Finance representative.

General Human Resources Support

• Provide general administrative support to the Human Resources Department.
• Respond to routine employee and manager HR questions and direct more complex matters to the appropriate HR representative.
• Follow up with employees and managers regarding outstanding HR documentation and requirements.
• Assist with preparation of HR correspondence, forms, reports, spreadsheets, and other documents.
• Assist with employee separations and collection or processing of required documentation as directed.
• Coordinate with other departments as necessary to support employee onboarding, changes, and separation processes.
• Assist with special HR projects, audits, and administrative assignments.
• Perform other related duties as assigned.

Education and Experience

• High school diploma or equivalent required.
• Associate degree or coursework in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Previous administrative, Human Resources, payroll, recruiting, or healthcare experience preferred.
• Experience working in a healthcare, home health, pharmacy, home infusion, or other regulated environment is highly desirable.

Knowledge, Skills & Abilities

• Strong organizational skills and attention to detail.
• Ability to maintain accurate records and effectively manage multiple deadlines and priorities.
• Ability to handle confidential and sensitive employee information with professionalism and discretion.
• Strong written and verbal communication skills.
• Strong follow-through and ability to independently track outstanding documentation.
• Ability to communicate professionally with employees, managers, applicants, and outside parties.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn and effectively use HRIS, payroll, timekeeping, and other electronic systems.
• Basic understanding of Human Resources practices and employment documentation preferred.
• Ability to work collaboratively with Human Resources, Finance, management, and employees throughout the organization.

WORK ENVIRONMENT

This position operates primarily in a professional office environment within a specialty home infusion healthcare organization. The employee may interact with administrative, pharmacy, nursing, reimbursement, intake, clinical, and other operational departments and must maintain appropriate confidentiality when handling employee, company, and healthcare-related information.