HR/ Administrator Assistant

Apploi; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Robinson Terrace Rehabilitation and Nursing Center in New York is seeking a motivated HR/Administrator Assistant to join our leadership team. This full-time role combines HR operations with nursing home administration responsibilities, ideal for someone with strong HR background in long-term care.

You will partner with department heads, manage recruitment and onboarding, maintain personnel records, ensure compliance with NY regulations, and participate in leadership discussions to improve

Qualifications

• Previous Human Resources experience in a skilled nursing facility, nursing home, or long-term care setting is strongly preferred.
• Demonstrated understanding of healthcare staffing, employee relations, recruitment, onboarding, and personnel documentation.
• Knowledge of applicable employment laws, HR compliance requirements, and long-term care regulations.
• Strong organizational, communication, problem-solving, and interpersonal skills.
• Ability to work collaboratively with employees at all levels of the organization.

Responsibilities

• Oversee and support daily Human Resources operations, including recruitment, interviewing, hiring, onboarding, and employee retention.
• Partner with department heads to identify staffing needs, develop recruitment strategies, and maintain adequate staffing levels.
• Ensure timely follow-up with applicants and coordinate an efficient hiring and onboarding process.
• Maintain accurate personnel files, employment documentation, onboarding records, and required employee certifications.
• Support employee relations, conflict resolution, performance management, coaching, and disciplinary processes.
• Assist with employee orientation, training, engagement initiatives, and retention programs.
• Monitor employee attendance, turnover, and staffing trends and recommend opportunities for improvement.
• Help ensure compliance with applicable federal and New York State employment laws, facility policies, and healthcare regulations.
• Work closely with the Nursing Home Administrator and facility leadership team to support daily facility operations.
• Participate in leadership meetings, operational planning, and performance improvement initiatives.
• Assist department heads with accountability, communication, staffing challenges, and operational goals.
• Help monitor regulatory compliance, facility policies, documentation, and readiness for inspections.
• Support quality assurance and performance improvement (QAPI) initiatives.
• Assist with resident and family concerns, service recovery, and initiatives that promote resident satisfaction.

Skills

HR experience

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Job description

HR/ Administrator Assistant

Full-time $65,000-$70,000

Job Summary:

We are seeking a motivated, experienced, and people-focused HR/ Administrator Assistant to join our leadership team at Robinson Terrace Rehabilitation and Nursing Center, a skilled nursing and long-term care facility. This position is ideal for an individual with a strong Human Resources background in long-term care who is interested in expanding their leadership responsibilities and developing a broader understanding of nursing home administration.

Key Responsibilities:

• Oversee and support daily Human Resources operations, including recruitment, interviewing, hiring, onboarding, and employee retention.
• Partner with department heads to identify staffing needs, develop recruitment strategies, and maintain adequate staffing levels.
• Ensure timely follow-up with applicants and coordinate an efficient hiring and onboarding process.
• Maintain accurate personnel files, employment documentation, onboarding records, and required employee certifications.
• Support employee relations, conflict resolution, performance management, coaching, and disciplinary processes.
• Assist with employee orientation, training, engagement initiatives, and retention programs.
• Monitor employee attendance, turnover, and staffing trends and recommend opportunities for improvement.
• Help ensure compliance with applicable federal and New York State employment laws, facility policies, and healthcare regulations.

Additional Responsibilities:

• Work closely with the Nursing Home Administrator and facility leadership team to support daily facility operations.
• Participate in leadership meetings, operational planning, and performance improvement initiatives.
• Assist department heads with accountability, communication, staffing challenges, and operational goals.
• Help monitor regulatory compliance, facility policies, documentation, and readiness for inspections.
• Support quality assurance and performance improvement (QAPI) initiatives.
• Assist with resident and family concerns, service recovery, and initiatives that promote resident satisfaction.

Administrator-in-Training (AIT) Development Opportunity:

• Explore an Administrator-in-Training pathway to develop the knowledge and leadership skills necessary for future nursing home administration.
• Participate in administrative training and mentorship under the direction of facility leadership.
• Gain exposure to regulatory compliance, resident care operations, financial management, staffing, quality assurance, and facility-wide leadership.

Qualifications:

• Previous Human Resources experience in a skilled nursing facility, nursing home, or long-term care setting is strongly preferred.
• Demonstrated understanding of healthcare staffing, employee relations, recruitment, onboarding, and personnel documentation.
• Knowledge of applicable employment laws, HR compliance requirements, and long-term care regulations.
• Strong organizational, communication, problem-solving, and interpersonal skills.
• Ability to work collaboratively with employees at all levels of the organization.

What We Are Looking For:

We are looking for a proactive, organized, and compassionate professional who understands that successful long-term care operations begin with strong employees, effective leadership, and a commitment to resident-centered care.

Join our team and help us create a supportive workplace where employees thrive and residents receive compassionate, quality care.

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