Human Resource Assistant

THRIVE Wellness and Recovery, Inc.; City of Watertown (NY); On-site; USD 24,000 - 26,000; Full time

Job summary

THRIVE Wellness and Recovery, Inc. is seeking a Human Resource Assistant to provide administrative support to the HR department, Monday–Friday 8:00 a.m.–4:30 p.m.

This role collaborates with HR team to manage employee files and initiatives, ensuring smooth department operations. The ideal candidate will handle confidential records, prepare HR communications, maintain HRIS, and assist with reports and presentations.

Qualifications

• Associate degree in business or related field preferred, or a GED with 1–2 years administrative experience.
• Experience handling confidential records and HR actions.
• Proficient in creating written communications for employees.
• Knowledge of maintaining and updating employee files.
• Ability to prepare reports and metrics for HR meetings.
• Willingness to assist with special projects.

Responsibilities

• Assist in the day-to-day operation of the HR office.
• Handle and maintain confidential records and files.
• Maintain confidentiality of HR information.
• Create written communications for employees regarding HR actions or agency information.
• File and maintain paperwork.
• Update and maintain personnel files.
• Monitor group HR email mailbox and route requests.
• Prepare HR actions for transfers, promotions and separations as assigned.
• Compile metrics for HR reporting.
• Prepare presentations and communications from HR.
• Maintain HRIS to meet department needs.
• Ensure compliance with policies and regulations.
• Cross-train into other tasks for development.
• Assist with special projects.

Skills

Administrative support

Confidentiality

HR documentation

Written communication

Record keeping

Education

Associate degree in business or related field

High School Diploma (GED)

Tools

HRIS

Job description

Description

Schedule: Monday- Friday 8:00 a.m.-4:30 p.m.

Job Type

Full-time

Description

Schedule: Monday- Friday 8:00 a.m.-4:30 p.m.

Provides administrative support to the Human Resource Department. The Human Resource Assistant will perform various administrative responsibilities related to the management of employees and employee files. Working collaboratively with the Human Resource Department members to support initiatives and projects, the Human Resource Assistant will handle the daily administrative and HR duties to help the department run smoothly.

Essential Duties And Responsibilities

• Assist in the day-to-day operation of the Human Resource office.
• Handle and maintain confidential records and files.
• Maintain leadership and employee confidence and protect operations by keeping HR information confidential.
• Create written communication for employees related to HR actions and or agency information.
• File and maintain paperwork.
• Detail invoices for appropriate allocations and send for approval.
• Complete forms requesting information within the required deadline.
• Update and maintain personnel files.
• Monitor group HR email mailbox, responding and routing requests.
• Close out separated employe files.
• Complete HR Actions for employees related to transfers, promotions and separations as assigned.
• Compile weekly, monthly, quarterly and annual metrics for human resource department for reporting at reoccurring meetings in collaboration with other HR team members. Distribute on reoccurring schedule.
• Prepare presentations and communications from the HR Department.
• Maintain HRIS that meets the needs of the human resource department and the needs of the agency.
• Ensure compliance with all applicable policies, rules, and regulations.
• Maintain up to date labor posters and distribute them to all job sites and store electronically for employee access.
• Cross train into other specialized tasks in the human resource department for professional development and workload distribution to assist in absences or large work load times in the department.
• Assist with special projects.

Requirements

EDUCATION and/or EXPERIENCE

Associate degree in business or related field preferred or High School Diploma (GED) with one to two years of administrative/office experience; or equivalent combination of education and experience.

Salary Description

$17.50/hr-$19.00/hr