Human Resource Assistance

Celestial Care; Wauwatosa (WI); Vor Ort; USD 28.000 - 39.000; Vollzeit

Zusammenfassung

Celestial Care is seeking an organized HR Assistant to support daily HR operations in a healthcare setting in Wisconsin. The role focuses on recruitment, interviewing, onboarding, and maintaining personnel records while upholding confidentiality.

This position is 30 hours per week with additional weekend on-call responsibilities. You will coordinate interviews, assist with new hire documentation, answer inquiries, and support the HR Manager on special projects.

Qualifikationen

• High school diploma or equivalent required.
• Experience in administrative, human resources, or healthcare office preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with computers, email, and standard office software.
• Ability to multitask and work independently.
• Attention to detail and accuracy in documentation.
• Professional and capable of working with diverse teams.
• Willingness to participate in weekend on-call rotations.

Aufgaben

• Assist with recruitment activities and interview coordination.
• Support employee onboarding and documentation.
• Maintain employee files and handle general HR tasks.
• Answer calls and direct inquiries to the right departments.
• Attend HR meetings and assist with reports and correspondence.
• Participate in weekend on-call rotations and respond to issues.

Kenntnisse

Organizational skills

Time management

Verbal and written communication

Confidentiality

Computer proficiency

Multitasking

Attention to detail

Professional demeanor

Weekend on-call availability

HR/Healthcare experience

Ausbildung

High school diploma or equivalent

Jobbeschreibung

Position Summary

Celestial Care is seeking an organized, dependable, and professional Human Resources Assistant to support daily HR operations and administrative functions.

The HR Assistant will primarily assist with recruitment, interviewing, hiring, employee onboarding, personnel documentation, and general office responsibilities. This position requires strong communication skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced healthcare environment.

The position consists of 30 regularly scheduled hours per week, with additional hours required for assigned weekend on-call responsibilities.

Key Responsibilities

Recruitment & Hiring

• Review employment applications and screen potential candidates.

• Contact applicants and coordinate interview scheduling.

• Conduct initial interviews and assist with candidate evaluations.

• Communicate hiring decisions and next steps to applicants as directed.

• Assist with background checks, employment verification, and other pre-employment requirements.

• Maintain accurate recruitment records and track applicant progress throughout the hiring process.

Employee Onboarding

• Coordinate and facilitate the onboarding process for new employees.

• Prepare, distribute, and collect required employment documentation.

• Verify that onboarding paperwork is completed accurately and submitted on time.

• Assist new hires with company policies, procedures, and employment expectations.

• Maintain organized onboarding records and follow up on missing documentation.

• Coordinate employee orientation and required training as directed.

Administrative & HR Support

• Maintain, organize, and update employee personnel files.

• Complete general filing, scanning, copying, and document management.

• Answer incoming phone calls and direct inquiries to the appropriate department.

• Respond to employee questions regarding general HR procedures and documentation.

• Assist with preparing employee notices, letters, forms, and other correspondence.

• Attend scheduled office meetings, HR meetings, and training sessions.

• Assist with meeting preparation, documentation, and follow-up tasks.

• Support the HR Manager with daily administrative duties and special projects.

• Maintain confidentiality of employee, client, and company information.

Weekend On-Call Responsibilities

• Participate in assigned weekend on-call rotations outside regular office hours.

• Answer and respond to employee and client calls regarding scheduling, attendance, and general concerns.

• Assist with addressing call-offs, staffing shortages, and urgent scheduling matters.

• Communicate important concerns or incidents to the appropriate management personnel.

• Document relevant calls, schedule changes, and incidents occurring during assigned on-call shifts.

• Follow established company procedures for handling urgent situations and escalating concerns.

Qualifications & Requirements

• High school diploma or equivalent required.

• Previous administrative, human resources, or healthcare office experience preferred.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to maintain confidentiality and handle sensitive information professionally.

• Proficiency with computers, email, and standard office applications.

• Ability to multitask, prioritize responsibilities, and work independently.

• Strong attention to detail and accuracy when completing documentation.

• Professional, dependable, and capable of working with employees and clients from diverse backgrounds.

• Willingness and availability to participate in assigned weekend on-call rotations.

Work Schedule

• Regular Schedule: 30 hours per week.

• Additional Hours: Assigned weekend on-call shifts, as scheduled by management.

• Flexibility: Occasional additional hours may be required based on operational needs.

Performance Expectations

The HR Assistant is expected to demonstrate professionalism, reliability, confidentiality, and efficiency in all assigned responsibilities.

The individual must maintain accurate records, communicate effectively with employees and management, complete tasks within established deadlines, and contribute to a positive and organized work environment.

Additional Responsibilities

This job description outlines the primary duties and expectations of the position but is not intended to be an exhaustive list. Additional duties may be assigned by management based on the operational needs of Celestial Care.