Human Resource Assisant

Suncoast Center, Inc.; Saint Petersburg (FL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Smoke-free campus

Drug Free Workplace

Job summary

Suncoast Center, Inc. is seeking a Human Resources Assistant to manage employee records, assist with recruitment and onboarding, and support HR operations on-site. The role ensures compliance with policies and legal regulations while acting as a liaison for applicants through screening and onboarding processes.

The position is onsite Monday–Friday 8:30am–5:00pm with a 30-minute lunch; remote work is not available. A Florida driver’s license and Level II background screening are required.

Qualifications

• Associate degree in HR, business admin, or related field required; Bachelor's degree preferred.
• Basic understanding of HR principles and employment laws related to recruitment, screenings, and onboarding.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and written/verbal communication skills.
• 2–5 years using HRIS/ATS (preferably ADP Workforce Now) and recruitment/onboarding experience.
• Florida non-profit background preferred; Level II FBI background screening required; DrugFree Workplace.

Responsibilities

• Maintain and update employee records in HR databases and physical files.
• Assist in recruitment by posting jobs, screening resumes, scheduling interviews, and communicating with candidates.
• Support onboarding for new hires, including materials and cross-department coordination.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Coordinate HR trainings, performance evaluations, and other HR events.

Skills

Communication

Organizational skills

Attention to detail

Microsoft Office

HRIS/ATS

Policy knowledge

Education

Associate degree in HR/Business

Bachelor’s degree preferred

Tools

ADP Workforce Now

Job description

The Human Resource Assistant plays a vital role in supporting the HR department by managing administrative tasks and facilitating smooth HR operations. This position is responsible for maintaining employee records, assisting with recruitment processes, supporting the onboarding the onboarding process, while ensuring compliance with company policies and legal regulations. The HR Assistant acts as a point of contact for applicants in process for hire to ensure their screening process is seamless. and helps coordinate new hires with onboarding and trainings. By efficiently handling recruitment and onboarding HR activities, this role contributes to fostering a positive work environment and enhancing overall applicant process and employee satisfaction. Ultimately, the Human Resource Assistant supports the HR team in achieving organizational goals through effective communication and meticulous attention to detail.

Onsite Monday through Friday 8:30am to 5pm with a 30 minute unpaid lunch period daily. Remote work is not an option for this position.

Minimum Qualifications

• Associate’s degree in Human Resources, Business Administration, or related field required with a Bachelor's degree preferred
• Basic understanding of HR principles and employment laws related to recruitment, screenings, and onboarding
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Additional Required Qualifications

• 2 to 5 years of Experience using HR information systems (HRIS) or applicant tracking systems (ATS). Preferably ADP Workforce Now
• 2 to 5 years of experience with recruitment and onboarding
• Prior experience in a human resources support role at a Florida based Non-Profit Agency preferred or local agency that utilizing Level II FBI background screening and an organization that is designated as a DrugFree Workplace
• Ability to handle sensitive and confidential information with discretion.
• Driving Requirements: Must have a valid Florida driver’s license and a driving record that is acceptable to Suncoast Center, with a vehicle to use daily while having and keeping a valid registration and valid vehicle insurance during the course of employment
• Additional Requirements: Must be able to complete a level II background screening and local county screenings with acceptable results prior to hire and throughout employment and pre-employment drug test in compliance with Florida Law, prior to hire and throughout employment. Must be at least 21 year of age. Must be able to provide official transcripts directly from the college.

Responsibilities

• Maintain and update employee records in HR databases and physical files to ensure accuracy and confidentiality.
• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
• Support onboarding activities for new hires, including preparing orientation materials and coordinating with relevant departments.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and assist with employee training sessions, performance evaluations, and other HR-related events.
• Ensure compliance with federal, state, and local employment laws and company policies by assisting with audits and documentation.
• Prepare HR reports
• Other HR related duties as assigned.

Skills

The Human Resource Assistant utilizes strong organizational skills daily to manage employee records and coordinate recruitment activities efficiently. Communication skills are essential for interacting with candidates, employees, and management to provide clear and accurate information regarding HR policies and procedures. Proficiency in software tools like Microsoft Office and HRIS platforms enables the assistant to maintain data integrity and generate reports that support decision-making. Attention to detail ensures compliance with legal requirements and company standards, minimizing risks related to employment practices. Additionally, interpersonal skills foster a supportive environment, helping to resolve employee inquiries and contribute positively to the workplace culture.

Suncoast Center, Inc is a smoke-free campus/tobacco free workplace

Suncoast Center, Inc is a Drug Free Workplace and follows all Federal requirements related to marijuana use