Human Resource Assistant

Suncoast Center, Inc.; Saint Petersburg (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Smoke-free campus

Drug-Free Workplace

Job summary

Suncoast Center, Inc is seeking a Human Resource Assistant to support the HR team with records management, recruitment, and onboarding. The role emphasizes attention to detail and effective communication with applicants and staff.

Onsite Monday through Friday, with standard business hours in Saint Petersburg, FL. The position requires an Associate’s degree in HR or Business Administration, strong MS Office skills, and experience with HRIS/ATS. A proactive, confidential approach is essential.

Qualifications

• Associate’s degree in HR, Business Administration required
• Bachelor's degree preferred
• Basic understanding of HR principles and employment laws related to recruitment, screenings, and onboarding
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent verbal and written communication skills

Responsibilities

• Maintain and update employee records in HR databases and physical files to ensure accuracy and confidentiality.
• Assist in recruitment: posting jobs, screening resumes, scheduling interviews, and communicating with candidates.
• Support onboarding activities for new hires, including preparing orientation materials and coordinating with relevant departments.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and assist with employee training sessions, performance evaluations, and other HR-related events.
• Ensure compliance with federal, state, and local employment laws and company policies by assisting with audits and documentation.
• Prepare HR reports
• Other HR related duties as assigned.

Skills

HRIS/ATS

Recruitment

Onboarding

Recordkeeping

MS Office

Communication

Organization

Education

Associate’s degree in HR or related field

Bachelor's degree preferred

Tools

HRIS/ATS

Job description

The Human Resource Assistant plays a vital role in supporting the HR department by managing administrative tasks and facilitating smooth HR operations. This position is responsible for maintaining employee records, assisting with recruitment processes, supporting the onboarding the onboarding process, while ensuring compliance with company policies and legal regulations. The HR Assistant acts as a point of contact for applicants in process for hire to ensure their screening process is seamless. and helps coordinate new hires with onboarding and trainings. By efficiently handling recruitment and onboarding HR activities, this role contributes to fostering a positive work environment and enhancing overall applicant process and employee satisfaction. Ultimately, the Human Resource Assistant supports the HR team in achieving organizational goals through effective communication and meticulous attention to detail.

Onsite Monday through Friday 8:30am to 5pm with a 30 minute unpaid lunch period daily. Remote work is not an option for this position.

Minimum Qualifications:

• Associate’s degree in Human Resources, Business Administration required
• Bachelor's degree preferred
• Basic understanding of HR principles and employment laws related to recruitment, screenings, and onboarding
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Additional Required Qualifications:

• 2 to 5 years of Experience using HR information systems (HRIS) or applicant tracking systems (ATS). Preferably ADP Workforce Now
• 2 to 5 years of experience with recruitment and onboarding
• Prior experience in a human resources support role at a Florida based Non-Profit Agency preferred or local agency that utilizing Level II FBI background screening and an organization that is designated as a DrugFree Workplace
• Ability to handle sensitive and confidential information with discretion.
• Driving Requirements: Must have a valid Florida driver’s license and a driving record that is acceptable to Suncoast Center, with a vehicle to use daily while having and keeping a valid registration and valid vehicle insurance during the course of employment
• Additional Requirements: Must be able to complete a level II background screening and local county screenings with acceptable results prior to hire and throughout employment and pre-employment drug test in compliance with Florida Law, prior to hire and throughout employment. Must be at least 21 year of age. Must be able to provide official transcripts directly from the college.

Responsibilities:

• Maintain and update employee records in HR databases and physical files to ensure accuracy and confidentiality.
• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
• Support onboarding activities for new hires, including preparing orientation materials and coordinating with relevant departments.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and assist with employee training sessions, performance evaluations, and other HR-related events.
• Ensure compliance with federal, state, and local employment laws and company policies by assisting with audits and documentation.
• Prepare HR reports
• Other HR related duties as assigned.

The Human Resource Assistant utilizes strong organizational skills daily to manage employee records and coordinate recruitment activities efficiently. Communication skills are essential for interacting with candidates, employees, and management to provide clear and accurate information regarding HR policies and procedures. Proficiency in software tools like Microsoft Office and HRIS platforms enables the assistant to maintain data integrity and generate reports that support decision-making. Attention to detail ensures compliance with legal requirements and company standards, minimizing risks related to employment practices. Additionally, interpersonal skills foster a supportive environment, helping to resolve employee inquiries and contribute positively to the workplace culture.

Suncoast Center, Inc is a smoke-free campus/tobacco free workplace

Suncoast Center, Inc is a Drug Free Workplace and follows all Federal requirements related to marijuana use

All positions require a screening through the Clearinghouse. This site was implemented under the directive of House Bill 531 (2025). https://info.flclearinghouse.com/