HSE Administrative Assistant: Grow in Energy & Compliance

Airswift; Carlsbad (NM); On-site; USD 40,000 - 52,000; Full time

Job summary

Airswift currently seeks a HSE Administrative Assistant to support executive teams in Carlsbad, NM for a one-year assignment. The role centers on high-level administrative tasks within an HSE environment, with emphasis on communication, document management, and coordination across leadership and operations.

Ideal candidates will show strong Office and SharePoint skills, professional demeanor, and the ability to handle confidential information.

Qualifications

• Strong verbal and written communication; able to interact at all levels of the organization.
• Advanced proficiency in Microsoft Office Suite and SharePoint.
• Excellent organizational, coordination, and multitasking abilities.
• Customer service mindset with professional demeanor.
• Experience supporting managers or leadership teams preferred; energy industry exposure a plus.
• Degree not required; relevant work experience valued.

Responsibilities

• Provide high-level administrative support to senior leadership and HSE management teams.
• Coordinate calendars, schedule meetings, and manage travel arrangements.
• Prepare correspondence, reports, presentations, and other business documents.
• Serve as a key point of contact between managers, employees, and cross-functional teams.
• Support document management, records retention, and archiving activities.
• Assist employees with completing administrative processes and compliance-related documentation.
• Maintain and organize information within SharePoint and other Microsoft Office applications.
• Collaborate with HSE and Operations teams to support daily activities.
• Handle confidential information with professionalism and discretion.
• Prioritize multiple tasks and manage deadlines in a fast-paced environment.

Skills

Communication

Organizational skills

Independent worker

Customer service

Team collaboration

Tools

Microsoft Office

SharePoint

Job description

Airswift currently seeks a HSE Administrative Assistant to support executive teams in Carlsbad, NM for a one-year assignment. The role centers on high-level administrative tasks within an HSE environment, with emphasis on communication, document management, and coordination across leadership and operations.

Ideal candidates will show strong Office and SharePoint skills, professional demeanor, and the ability to handle confidential information.