HRIS & Benefits Administrative Coordinator

Penn-Mar Human Services; New Freedom (York County); Hybrid; USD 31,000 - 34,000; Full time

Benefits offered by this job

PTO 17–18 days First year

11 paid holidays

Medical insurance

Dental insurance

Vision insurance

EAP

Training & career development

Supportive leadership team

Job summary

Penn-Mar Human Services is seeking an HRIS & Benefits Administrative Coordinator to support HR information systems and benefits administration. The role is based at the New Freedom, PA home office with travel to Penn-Mar worksites as needed.

You will handle HR documentation, benefits open enrollment, vendor reconciliations, and contribute to efficient HR operations. Hybrid work arrangement after probation, with a strong emphasis on confidentiality and customer service.

Qualifications

• Associate's degree with 3+ years of administrative/support experience preferred
• Experience in an HR function is beneficial
• Experience with HRIS and payroll systems preferred
• Strong proficiency with Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong customer service and interpersonal abilities
• Ability to maintain confidentiality and exercise sound judgement
• Attention to detail and organizational skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Collaborative approach and ability to build positive working relationships

Responsibilities

• Maintain digital personnel files and HR documentation in systems like SharePoint
• Ensure confidentiality, accuracy, and integrity of team member records
• Audit HR files to support compliance and retention requirements
• Process employment verifications and reference requests
• Manage team member lifecycle transactions (new hires, transfers, terminations) in the HRIS
• Update and maintain team member information and HRIS records
• Support annual benefit open enrollment and communications for team members
• Assist with administration of team member bonus programs
• Reconcile benefit invoices and resolve vendor discrepancies
• Serve as backup for new hire benefits orientations and enrollment activities
• Escalate urgent or complex benefits issues to HR staff
• Provide administrative support across HR functions
• Respond to team member inquiries with professionalism
• Support HR events and initiatives (health fairs, education, recognition)
• Deliver exceptional customer service to team members, vendors, and external partners
• Assist with special projects and other duties as assigned

Skills

Microsoft Office Suite

Communication skills

Customer service

Confidentiality

Organizational skills

HRIS

Payroll systems

Education

Associate's degree

Bachelor's degree

Tools

SharePoint

Payroll systems

Outlook

Job description

HRIS & Benefits Administrative Coordinator

Job Category: Human Resources

Requisition Number: HRISB003088

• Full-Time
• Hybrid

Locations

Showing 1 location

New Freedom, PA 17349, USA

Description

Location: Home Office - New Freedom, PA (with travel to various Penn-Mar worksites as needed)
Status: Full-Time, Non-Exempt, on-site during probationary period, then hybrid
Reports to: HR Supervisor, HRIS & Operations

Why Join Penn-Mar?

At Penn-Mar, you'll be part of a mission-driven organization dedicated to supporting people to live courageously in pursuit of their best life. We value teamwork, innovation, respect, and continuous improvement. Every role contributes to making a meaningful difference in the lives of those we support and the team members who make our mission possible.

If you're passionate about HR operations, team member support and creating efficient processes, we'd love to hear from you. Apply today and join a team that makes a difference!

We provide:

• Competitive starting pay range of$22.50-$25.00/hour (depending on experience and internal equity considerations)
• Accrue 17 days of PTO your first year (rises to 18 days after your first year) + 11 paid holidays
• Medical, dental, vision, short- and long-term disability insurance
• Employee Assistance Plan (EAP)
• Extensive paid training, as well as continual opportunities for further job-related education and career advancement
• Supportive leadership team who wants to help YOU succeed

As the HRIS & Benefits Administrative Coordinator, you will be responsible for:

• Human Resources Support
  • Maintain digital personnel files and HR documentation within systems such as SharePoint.
  • Ensure the confidentiality, accuracy, and integrity of team member records.
  • Conduct audits of HR files to support compliance and record retention requirements.
  • Process employment verifications and reference requests.
  • Manage team member lifecycle transactions, including new hires, transfers, and terminations within the HRIS.
  • Update and maintain team member information and HRIS records.
• Benefits Administration
  • Support annual benefit open enrollment and communications for team members.
  • Assist with administration of team member bonus programs.
  • Reconcile benefit invoices and resolve discrepancies with vendors.
  • Serve as a backup for new hire benefits orientations and enrollment activities.
  • Escalate urgent or complex benefits issues to appropriate HR staff.
• General HR Operations
  • Provide administrative and clerical support across HR functions.
  • Respond to team member inquiries with professionalism and care.
  • Support HR events and initiatives, including health fairs, benefits education, and team member appreciation and recognition programs.
  • Deliver exceptional customer service to team members, vendors, and external partners.
  • Assist with special projects and other duties as assigned.

Required Qualifications

• Associate's degree + 3 years of administrative/support experience (candidates with a Bachelor's degree and less than 3 years of experience are strongly encouraged to apply!)
• Experience working within an HR function preferred
• Experience with HRIS and payroll systems preferred
• Strong proficiency with Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong customer service and interpersonal abilities
• Ability to maintain confidentiality and exercise sound judgement
• Exceptional attention to detail and organizational skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Collaborative approach and ability to build positive working relationships

Penn-Mar is an Equal Opportunity Employer and is committed to diversity and inclusion.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.