Human Resources Coordinator- Part Time

Pennline; Scottdale (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

A regional human resources firm in Scottdale is seeking a Human Resources Coordinator to assist with daily administrative duties. The role involves supporting HR programs, ensuring driver file compliance, onboarding new hires, and maintaining HR records. Ideal candidates should possess a high school diploma, with a preference for a degree, and have 1-3 years of relevant experience, preferably in the construction industry. Strong communication and problem-solving skills are essential, along with the ability to maintain confidentiality.

Qualifications

• 1-3 years of office/clerical support experience in HR or related field required.
• Construction industry experience preferred.
• Ability to maintain confidentiality.

Responsibilities

• Assist with HR programs and compliance.
• Onboard new hires and manage driver files.
• Support recordkeeping in HRIS and ERP systems.

Skills

Written Communication

Oral Communication

Mathematical Reasoning

Organizational Skills

Problem Solving

Education

High school diploma or equivalent required

Associate’s or Bachelor’s degree preferred

Job description

POSITION SUMMARY

The Human Resources Coordinator assists the Human Resources Department with daily administrative duties following all applicable company policies and procedures and performs related work as assigned.

II. Essential Duties and Responsibilities

Assists the department in carrying out various human resources programs and procedures for all company employees.

Assists with maintaining driver file compliance in accordance with applicable federal regulations and Penn Line’s policies; completes and issues MVR Scorecards; completes and issues MVR Permission Reports; ensures appropriate pricing is reflected in the billing received from TPA per the signed contract.

Assists with onboarding new hires: E-Verify, I-9s, rehire checks, background checks, employment authorization documents, Social Security Number verifications, etc.

Serves as a back-up to HR Coordinator (Drug and Alcohol Testing Program) and HR Generalists, as needed.

Processes safety glasses reimbursements and verifications of employment.

Facilitates the use of the Human Resources Information System (HRIS) module in COINS ERP, third-party vendor driver file software, and ATS/Onboarding software to support recordkeeping and verification initiatives.

Complies with applicable federal, state and local laws, rules and regulations; maintains knowledge of and follows all company policies and procedures.

Prepares, organizes, secures, scans, files and maintains human resources information, general correspondence, legal documents, team member personnel records and other related documents into COINS ERP in a timely manner.

Interfaces with managers, employees and co-workers to answer questions relating to human resources issues and forwards unresolved issues to appropriate party.

Other Duties

Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.

Participates in administrative staff meetings and attends other meetings and seminars as necessary to represent the department.

Administrative duties and projects, as assigned.

III. Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred. One to three years of office/clerical support experience in human resources or related field. Construction type industry experience preferred.

Language Skills

Written Comprehension – the ability to read and understand information and ideas presented in writing; the ability to effectively communicate information and ideas using various reports and other correspondence in writing.

Reading Comprehension – the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Oral Comprehension – the ability to listen to and understand information and ideas presented through spoken words and sentences, and the ability to effectively communicate information and ideas when speaking to individuals and groups.

Mathematical Skills

The ability to effectively understand and apply basic concepts such as fractions, percentages, ratios and proportions to practical situations. Ability to understand and effectively work with mathematical concepts such as probability and statistical inference.

IV. Reasoning Ability

Ability to effectively solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Judgement

Ability to reach logical conclusions based on established evidence. Able to exhibit a high level of confidentiality.

Planning and Organizing

Ability to plan and organize one’s own activities.

Follow Up and Control

Ensures that directives have been understood and carried out.

Drive

Demonstrates personal accomplishment and a desire to excel; sets and maintains ambitious standards for achievement and makes things happen. Takes ownership of position. Must be able to identify and resolve problems in a timely manner.

Other Skills and Abilities

Presentation and leadership skills. Must be able to gather and analyze information skillfully.

V. Physical Demands

• Light lifting (under 25 lbs.) • Ability to hear (aid permitted) • Sitting 6-7 hours per day • Ability to write messages • Occasional kneeling or bending • Ability to speak clearly • Ability to see

VI. Work Environment

Primarily, work is performed inside, in an office setting, no unusual environmental factors.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Penn Line Enterprises, Inc. retains the right to change or assign other duties, responsibilities, and activities to this position at any time with or without notice.

We are a Drug-Free Workplace.
We encourage minorities and females to apply.
EOE, including disability/vets

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: [phone] ext:151

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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