Human Resource Assistant 1

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Telework option

Job summary

Commonwealth of Pennsylvania is seeking a Human Resource Assistant 1 to support HR processes across multiple agencies. The role involves administrative duties, document management, and support for performance reviews, timekeeping, and separation processing.

Telework may be available part-time, with on-site options in Harrisburg, PA. You will work to maintain timely HR services in alignment with agency policies.

Qualifications

• One year of clerical or other comparable experience.
• Equivalent combination of experience and training.
• Must meet Pennsylvania residency requirements and be able to perform essential job functions.

Responsibilities

• Performance Review Support: Review Employee Performance Reviews, monitor timelines, and provide feedback.
• Timekeeping Duties: Code overtime, enter leave requests, run error reports, and correct discrepancies for HR team members.
• Document Management: Scan, upload, certify, and purge documents in electronic personnel files while ensuring quality control.
• Claims and Forms Handling: Assist with unemployment claim responses and review Financial Disclosure forms for accuracy.

Skills

Clerical experience

Attention to detail

Job description

Join the Human Resource (HR) Office for Labor & Industry and Banking & Securities as a Human Resource Assistant 1 and contribute to a mission that supports employees across multiple agencies. This role allows you to strengthen your organizational skills while working in a supportive environment. You will help keep key HR processes moving and ensure employees receive timely assistance. Step into a position where your efforts keep daily operations running smoothly.

This position provides administrative and technical support for human resource programs within the Employee Relations & Workforce Support Division. Your work helps ensure HR processes are accurate, timely, and aligned with agency policies. As a Human Resource Assistant 1, you will perform the following duties:

• Performance Review Support:Review Employee Performance Reviews, monitor timelines, and provide feedback to ensure compliance with requirements
• Timekeeping Duties:Code overtime, enter leave requests, run error reports, and correct discrepancies for HR team members
• Document Management:Scan, upload, certify, and purge documents in electronic personnel files while ensuring quality control
• Claims and Forms Handling:Assist with unemployment claim responses and review Financial Disclosure forms for accuracy and completion
• Information Monitoring:Manage email resource accounts, research policy information, and respond to routine inquiries
• Separation Processing:Prepare separation notices, submit ePARs, and track processing to ensure timely completion

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of clerical or other comparable experience which involved obtaining, providing, and evaluating information in accordance with established standards; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.