HR Transactions Specialist – Administrative Support

Florida State University; Tallahassee (FL); On-site; USD 30,000 - 36,000; Full time

Job summary

Florida State University’s Department of Earth, Ocean and Atmospheric Science seeks an Administrative Associate to support EOAS HR transactions, GA offers, and compliance. You will process personnel actions, monitor HR workflows, and maintain accurate records while collaborating with staff and supervisors.

The role is USPS-based, with emphasis on accuracy, timely actions, and adherence to university policies.

Qualifications

• High school diploma and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
• Experience delivering strong customer service and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process personnel actions for EOAS employees including recruiting, hiring, I-9 submissions, and reappointments.
• Create Graduate Assistant offer letters in accordance with the Collective Bargaining Agreement.
• Monitor and track HR transactions and advise staff on status.
• Coordinate time and leave and ensure accuracy with university standards.
• Maintain department personnel files in compliance with laws, policies, and guidelines.
• Back up for Exempt FACET certification and monitor Non-Exempt FACET reports.

Skills

Customer service

Verbal and written communication

Relationship building

Attention to detail

Time management

Education

High school diploma

Job description

Florida State University’s Department of Earth, Ocean and Atmospheric Science seeks an Administrative Associate to support EOAS HR transactions, GA offers, and compliance. You will process personnel actions, monitor HR workflows, and maintain accurate records while collaborating with staff and supervisors.

The role is USPS-based, with emphasis on accuracy, timely actions, and adherence to university policies.