HR Support Specialist — Warnings & Records

vallartasupermarkets; Santa Clarita (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Vallarta Supermarkets seeks a Human Resources Support Clerk to process warnings, maintain reports, and serve as a contact for Store HR, Management and Team Members. The role supports payroll-related tasks and data accuracy across stores.

The position is full-time, non-exempt, with standard weekday hours and occasional weekend work. Requires a high school diploma and proficient MS Office skills; bilingual Spanish is a plus.

Qualifications

• High School Diploma or equivalent.
• Bilingual Spanish preferred but not required.
• Proficient in Microsoft Word, Excel, PowerPoint and Office.
• Excellent customer service and professional phone etiquette.
• Strong written and verbal communication skills.

Responsibilities

• Prepare Meal Period Payment Statement (Corp Only).
• Prepare Meal Period Warning.
• Prepare Meal Period Payment Adjustments.
• Prepare Exception Report for individual store and all stores.
• Print and Review Over & Short Reports.
• Email A/P for Excessive Over & Short.
• Follow up Over & Short Investigations.
• Work Hour Audit.
• Name Badge Order.
• Pending MPP, WIC, Over & Short, Double/Over Charges Report.
• Notification MPP, WIC, Over & Short Warning.
• Prepare Missing Punch Warnings for all stores.
• Update Missing Punch Report.
• Update Schedule Turn on Time Report.
• Document retrieval.
• File incoming documents.
• Fax and photocopy files.
• Cover HQ Reception duties when needed.
• Other duties as assigned

Skills

Customer service

Phone etiquette

Written communication

Verbal communication

Bilingual Spanish

Organization

Independent work

Multi-tasking

High volume workload

MS Office

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Excel

PowerPoint

Office Suite

Job description

Vallarta Supermarkets seeks a Human Resources Support Clerk to process warnings, maintain reports, and serve as a contact for Store HR, Management and Team Members. The role supports payroll-related tasks and data accuracy across stores.

The position is full-time, non-exempt, with standard weekday hours and occasional weekend work. Requires a high school diploma and proficient MS Office skills; bilingual Spanish is a plus.