HR Support Clerk

vallartasupermarkets; Santa Clarita (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Vallarta Supermarkets seeks a Human Resources Support Clerk to process warnings, maintain reports, and serve as a contact for Store HR, Management and Team Members. The role supports payroll-related tasks and data accuracy across stores.

The position is full-time, non-exempt, with standard weekday hours and occasional weekend work. Requires a high school diploma and proficient MS Office skills; bilingual Spanish is a plus.

Qualifications

• High School Diploma or equivalent.
• Bilingual Spanish preferred but not required.
• Proficient in Microsoft Word, Excel, PowerPoint and Office.
• Excellent customer service and professional phone etiquette.
• Strong written and verbal communication skills.

Responsibilities

• Prepare Meal Period Payment Statement (Corp Only).
• Prepare Meal Period Warning.
• Prepare Meal Period Payment Adjustments.
• Prepare Exception Report for individual store and all stores.
• Print and Review Over & Short Reports.
• Email A/P for Excessive Over & Short.
• Follow up Over & Short Investigations.
• Work Hour Audit.
• Name Badge Order.
• Pending MPP, WIC, Over & Short, Double/Over Charges Report.
• Notification MPP, WIC, Over & Short Warning.
• Prepare Missing Punch Warnings for all stores.
• Update Missing Punch Report.
• Update Schedule Turn on Time Report.
• Document retrieval.
• File incoming documents.
• Fax and photocopy files.
• Cover HQ Reception duties when needed.
• Other duties as assigned

Skills

Customer service

Phone etiquette

Written communication

Verbal communication

Bilingual Spanish

Organization

Independent work

Multi-tasking

High volume workload

MS Office

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Excel

PowerPoint

Office Suite

Job description

Title: Human Resources Support Clerk

Classification: Non-Exempt

Reports To: Human Resource Manager

Job Description

Position Summary

The Human Resources Support Clerk will be responsible for processing and tracking warnings. Maintain warning report. Serve as a contact person for Store HR, Management and Team Members on all warnings inquires.

General Duties and Responsibilities

• Prepare Meal Period Payment Statement (Corp Only)
• Prepare Meal Period Warning
• Prepare Meal Period Payment Adjustments
• Prepare Exception Report individual store and all stores
• Print and Review Over & Short Reports
• Email A/P for Excessive Over & Short
• Follow up Over & Short Investigations
• Work Hour Audit
• Name Badge Order
• Pending MPP, WIC, Over & Short, Double/Over Charges Report
• Notification MPP, WIC, Over & Short Warning
• Prepare Missing Punch Warnings for all stores
• Update Missing Punch Report
• Update Schedule Turn on Time Report
• Document retrieval
• File incoming documents
• Fax and photocopy files
• Cover HQ Reception duties when needed
• Other duties as assigned

Knowledge and Skills

• Excellent customer service skills.
• Professional phone etiquette skills.
• Strong written and verbal communication skills.
• Bilingual Spanish preferred but not required.
• Strong organizational skills.
• Ability to effectively work independently.
• Ability to multi-task and handle high volume workload and calls.
• Proficient Microsoft Word, Excel, Power Point and Office.
• Type minimum 45 WPM

Physical Demands

• May also have to do some light lifting of supplies and materials from time to time

Position Type/Expected Hours of Work

• Monday – Friday 8:00am – 5:00pm
• Must be open to work weekends as needed

Required Education and Experience

• High School Diploma or Equivalent

Vallarta Supermarkets is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Vallarta Supermarkets participates in the E-verify program.