HR Support Clerk

Vallarta Supermarkets; Santa Clarita (CA); On-site; USD 40,000 - 54,000; Full time

Job summary

Vallarta Supermarkets in California is seeking an HR Support Clerk to process and track warnings, maintain warning reports, and serve as a point of contact for Store HR, Management and Team Members.

The role requires strong written and verbal communication, attention to detail, and the ability to multi-task in a high-volume environment; basic Microsoft Office skills are necessary and bilingual Spanish is a plus.

Qualifications

• Strong written and verbal communication skills.
• Bilingual Spanish preferred but not required.
• Strong organizational skills.
• Ability to effectively work independently.
• Ability to multi-task and handle high volume workload and calls.
• Proficient Microsoft Word, Excel, Power Point and Office.

Responsibilities

• Prepare Meal Period Payment Statement (Corp Only).
• Prepare Meal Period Warning.
• Prepare Meal Period Payment Adjustments.
• Prepare Exception Report individual store and all stores.
• Print and Review Over & Short Reports.
• Email A/P for Excessive Over & Short.
• Follow up Over & Short Investigations.
• Work Hour Audit.
• Name Badge Order.
• Pending MPP, WIC, Over & Short, Double/Over Charges Report.
• Notification MPP, WIC, Over & Short Warning.
• Prepare Missing Punch Warnings for all stores.
• Update Missing Punch Report.
• Update Schedule Turn on Time Report.
• Document retrieval.
• Fax and photocopy files.
• Cover HQ Reception duties when needed.
• Other duties as assigned.

Skills

Written and verbal communication

Bilingual Spanish

Organizational skills

Independent work

Multi-tasking

Microsoft Word

Microsoft Excel

PowerPoint

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

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The Human Resources Support Clerk will be responsible for processing and tracking warnings. Maintain warning report. Serve as a contact person for Store HR, Management and Team Members on all warnings inquires.

General Duties and Responsibilities

• Prepare Meal Period Payment Statement (Corp Only)
• Prepare Meal Period Warning
• Prepare Meal Period Payment Adjustments
• Prepare Exception Report individual store and all stores
• Print and Review Over & Short Reports
• Email A/P for Excessive Over & Short
• Follow up Over & Short Investigations
• Work Hour Audit
• Name Badge Order
• Pending MPP, WIC, Over & Short, Double/Over Charges Report
• Notification MPP, WIC, Over & Short Warning
• Prepare Missing Punch Warnings for all stores
• Update Missing Punch Report
• Update Schedule Turn on Time Report
• Document retrieval
• Fax and photocopy files
• Cover HQ Reception duties when needed
• Other duties as assigned

Knowledge and Skills

• Strong written and verbal communication skills.
• Bilingual Spanish preferred but not required.
• Strong organizational skills.
• Ability to effectively work independently.
• Ability to multi-task and handle high volume workload and calls.
• Proficient Microsoft Word, Excel, Power Point and Office.

Physical Demands

• May also have to do some light lifting of supplies and materials from time to time

Position Type/Expected Hours of Work

• Monday – Friday 8:00am – 5:00pm
• Must be open to work weekends as needed

Required Education and Experience

• High School Diploma or Equivalent

Vallarta Supermarkets is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Vallarta Supermarkets participates in the E-verify program.