Human Resources Coordinator

El Rio Grande Latin Market; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

El Rio Grande Latin Market is seeking an administrative HR professional to manage onboarding, personnel records, payroll support, and employee relations within a grocery-store setting.

The role requires maintaining confidential records, coordinating recruiting for store locations, and ensuring accurate HR system data. Bilingual English/Spanish is preferred. A fast-paced environment with occasional travel within Dallas is expected.

Qualifications

• High school diploma or equivalent.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Bilingual English/Spanish preferred.
• Attention to detail and time management.
• Professional and fast-paced work style.

Responsibilities

• Coordinate onboarding process for new hires, including: offer letters, documentation, I-9 completion, and system entry of hires and changes.
• Maintain confidential employee records and update HRIS with changes (promotions, transfers, pay changes, terminations).
• Support payroll and timekeeping, resolve discrepancies with Payroll, and assist with attendance and PTO tracking.
• Assist with employee relations, engagement initiatives, and internal communications to foster a positive culture.
• Support safety and store operations, including PPE distribution tracking and safety reminders.
• Post jobs, schedule interviews, track applicant status, and support high-volume hourly recruiting across store locations.

Skills

Organizational skills

Multitasking

Microsoft Office

Confidentiality

Bilingual English/Spanish

Attention to detail

Time management

Professionalism

Ability to work in fast-paced env

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

Key Responsibilities

Onboarding & Offboarding

• Coordinate full onboarding process for new hires, including:
• offer letters and documentation
• I-9 completion
• Process employee terminations and ensure proper documentation is completed
• Ensure timely and accurate entry of new hires, transfers, and status changes in HR systems

Employee Records & HR Administration

• Maintain accurate and confidential employee personnel files
• Update HRIS systems with employee changes (promotions, transfers, pay changes, terminations)
• Assist with employment verification requests
• Support audits and compliance reporting as needed
• Post open positions and manage job boards
• Schedule interviews and coordinate communication between candidates and hiring managers
• Track applicant status and maintain recruiting records
• Support high-volume hourly recruiting needs across store locations

Payroll & Timekeeping Support

• Assist store leadership with timekeeping corrections and approvals
• Monitor attendance, PTO, and schedule compliance
• Support payroll preparation by ensuring accurate employee data
• Partner with Payroll to resolve discrepancies and employee inquiries

Employee Relations, Culture & Retention

• Support HR leadership in fostering a positive, inclusive, and performance-driven company culture
• Assist with employee engagement initiatives, recognition programs, and internal communications
• Help identify early indicators of turnover and support retention efforts across store locations
• Partner with HR leadership on employee feedback, concerns, and workplace climate issues
• Support documentation and follow-up for employee relations matters in a fair and consistent manner
• Promote company values and ensure consistent communication of policies and expectations
• Assist in onboarding experiences that strengthen employee connection, engagement, and long-term retention

Safety & Store Support

• Assist with store safety walk-throughs and basic compliance checks
• Support PPE compliance and uniform distribution tracking
• Communicate safety concerns to HR leadership and store management

Qualifications

• High school diploma or equivalent
• Minimum 2 years of administrative, HR, or office support experience
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information
• Bilingual (English/Spanish) strongly preferred
• Employee engagement and culture building mindset
• Attention to detail
• Time management and organization
• Confidentiality and professionalism
• Ability to work in a fast-paced environment

Working Conditions

• Office-based role within a grocery store environment
• Regular interaction with store team members
• Occasional walking through operational departments (meat, bakery, kitchen, etc.) with varying temperatures
• May require occasional travel to store locations for onboarding support
• Flexible schedule, including occasional weekends as needed

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.