HR Specialist – Bilingual Mandarin

Jobtailor; Cary (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor is seeking a Mandarin-speaking HR/Recruiting assistant in Cary, NC to manage posting, screening, onboarding, and payroll-related tasks. You will coordinate interviews, maintain records, and ensure compliance with labor laws while supporting offers and new-hire processes.

The role emphasizes strong communication, ATS proficiency, and collaboration across HR functions, with relocation required for non-local candidates. This position offers growth within a dynamic hiring team.

Qualifications

• 1 year of proven recruiting or HR internship/work experience.
• Strong knowledge of labor laws and hiring regulations.
• Excellent verbal and written communication skills.
• Familiarity with ATS (Workable, LinkedIn Recruiter) and willingness to relocate to Cary, NC if not local.

Responsibilities

• Post job ads on job boards and social media platforms.
• Screen resumes and job applications.
• Assist with background and reference checks.
• Help prepare job offer letters.
• Support recruitment events such as job fairs and career expos.
• Manage preboarding, orientation, and new-hire paperwork.
• Schedule policy meetings and provide employee handbooks.
• Serve as the primary contact for new employee inquiries.
• Maintain employee records, including contracts, performance evaluations, and benefits documentation.
• Collect and organize employment and tax information.
• Assist with payroll processes and compliance documentation.
• Collaborate with Legal on Notices to Explain and document meeting minutes.

Skills

Recruiting

Labor Law Knowledge

ATS Familiarity

Microsoft Office

Google Suite

Notion

Slack

Mandarin (Bilingual)

Tools

Workable

LinkedIn Recruiter

Notion

Slack

Job description

• Post job ads on job boards and social media platforms
• Screen resumes and job applications
• Assist with background and reference checks
• Help prepare job offer letters
• Support recruitment events such as job fairs and career expos
• Manage preboarding, orientation, new-hire paperwork, workstation setup, computer logins, and email addresses
• Schedule policy meetings and provide employee handbooks
• Serve as the primary contact for new employee inquiries
• Maintain employee records, including personal details, contracts, performance evaluations, and benefits documentation
• Collect and organize employment and tax information
• Assist with exit interviews and termination documentation
• Manage compensation and benefits documentation
• Process payroll tasks, sick leave, and PTO
• Resolve payroll errors and handle related inquiries
• Assist with payroll and benefits reconciliations, audits, and payment approvals
• Process compliance service requests and maintain compliance records and tracking tools
• Escalate complex compliance issues to Compliance Specialists
• Support performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits
• Send mandatory-retirement separation notices
• Provide departing employees with documentation and process final or severance payments
• Handle post-separation queries
• Handle employee grievances and complaints
• Collect and process incident reports
• Collaborate with Legal on Notices to Explain
• Arrange administrative hearings and document meeting minutes
• Prepare and deliver decision notices and maintain offense records

Requirements

• 1 year of proven recruiting or HR internship/work experience
• Strong knowledge of labor laws and hiring regulations
• Excellent verbal and written communication skills
• Familiarity with an ATS (Workable, LinkedIn Recruiter)
• Proficiency with Microsoft Office or Google Suite
• Notion and Slack is a plus
• Candidates who are not already local must be able and willing to relocate to Cary, NC
• Mandarin bilingual proficiency required by the job title

Core Competencies

Demonstrates expertise in recruitment processes, including job posting, resume screening, and onboarding. Proficient in managing employee records, payroll tasks, and compliance documentation while ensuring adherence to labor laws and hiring regulations.

Highest-signal resume keywords

• Recruitment Experience
• Labor Law Knowledge
• ATS Familiarity
• Payroll Processing
• Bilingual Proficiency in Mandarin

ATS Optimization Keywords

Hard Skills

• Recruiting
• Resume Screening
• Onboarding
• Payroll Processing
• Compliance Documentation
• Employee Record Management
• Background Checks
• Job Offer Preparation
• Performance Evaluations
• Tax Information Collection

Soft Skills

• Verbal Communication
• Written Communication
• Problem Solving
• Collaboration
• Conflict Resolution

Industry Keywords

• Labor Laws
• Hiring Regulations
• Employee Benefits
• Performance Improvement Plans
• Compliance Records

Tools & Technologies

• Microsoft Office
• Google Suite
• Workable
• LinkedIn Recruiter
• Notion
• Slack