HR Specialist

AppleOne Employment Services; Oakland (CA); On-site; USD 30,000 - 47,000; Part time

Job summary

AppleOne Employment Services in Oakland, CA is seeking a Part-Time HR & Payroll Coordinator to support our healthcare client’s HR team. The role covers payroll, benefits, recruiting, onboarding, compliance and employee records, with a flexible start time and an initial schedule of four hours per day.

Ideal candidates have at least two years of ADP payroll experience and prior HR experience in healthcare, strong administrative skills and the ability to handle confidential information with

Qualifications

• Minimum of 2 years of HR or payroll experience.
• Experience with handling confidential information.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Process and support payroll activities using ADP.
• Maintain accurate employee records and HR documentation.
• Coordinate benefits enrollment and onboarding.
• Support compliance-related filing and documentation.

Skills

Attention to detail

Confidentiality

Time management

Tools

ADP Payroll

Microsoft Office

Job description

A local East Bay client is looking to hire an experienced Part-Time HR & Payroll Coordinator to support our Human Resources department in a healthcare environment. This role will provide administrative support across payroll, benefits administration, recruiting, onboarding, compliance, and employee record management. The ideal candidate will have at least two years of hands-on ADP payroll experience and previous HR experience within a healthcare setting. This position offers a flexible start time and will begin at approximately four hours per day, with the potential to increase to six hours per day based on business needs.

Schedule

• Tuesday and Wednesday
• 4-6 hours per day
• Up to 18 hours per week
• Flexible start time between approximately 7:30 AM and 4:00 PM

Essential Responsibilities

Payroll & HR Administration

• Process and support payroll activities using ADP.
• Maintain accurate employee records and HR documentation.
• Upload and manage employee documents within ADP.
• Assist with payroll-related inquiries and administrative tasks.

Benefits Administration

• Coordinate benefits enrollment and employee benefit changes.
• Maintain benefits files and supporting documentation.
• Assist employees with benefit-related paperwork and information.

Recruiting & Onboarding

• Post job openings on recruiting platforms.
• Conduct initial applicant screening and candidate outreach.
• Coordinate interviews with hiring managers.
• Prepare onboarding paperwork and assist with new hire orientation.

Compliance & Record Management

• Maintain confidential employee files and HR records.
• Support compliance-related filing and documentation.
• Manage county-related accounts and reporting requirements.
• Ensure HR records are accurate, organized, and up to date.

Additional Support

• Provide administrative support to the HR Manager.
• Assist with special projects and other duties as assigned.

Qualifications

Required

• Minimum of 2 years of ADP payroll experience.
• Prior HR experience within a healthcare environment.
• Experience with employee onboarding and benefits administration.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information professionally.

Preferred

• Experience supporting compliance and regulatory HR requirements.
• Knowledge of employment documentation and personnel file management.
• Experience with applicant tracking systems and recruiting processes.

Key Competencies

• ADP Payroll Processing
• HR Administration
• Benefits Enrollment
• Recruiting & Candidate Screening
• Onboarding
• Compliance DocumentationRecordkeeping & Filing
• Employee Relations Support
• Time Management
• Attention to Detail
• Confidentiality
• Healthcare HR Operations

Ideal Candidate

The ideal candidate is a dependable HR professional who enjoys supporting a variety of human resources functions, thrives in a detail-oriented environment, and can work independently while partnering closely with the HR Manager. This is an excellent opportunity for someone seeking a flexible part-time schedule while leveraging their ADP payroll and healthcare HR experience.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.