Payroll Specialist - Peninsula

AppleOne Employment Services; Hampton (VA); Hybrid; USD 28,000 - 30,000; Full time

Job summary

AppleOne Employment Services in Hampton, VA is seeking a detail-oriented Payroll Specialist for a temporary opportunity. You will support payroll operations, maintain employee files, and prepare payroll documentation in a professional government and public sector environment, with accuracy and confidentiality.

The role offers a steady weekday schedule, potential after-evaluation remote flexibility, and hands-on experience with timekeeping systems, W-2 processing, and month-end reporting.

Qualifications

• 1–2 years of payroll, HR, accounting, administrative, or data entry experience preferred.
• Knowledge of payroll practices and income tax reporting.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong communication and customer service skills.

Responsibilities

• Prepare payroll deduction checks, remittance advice, and related payroll documentation.
• Maintain employee master files, including direct deposit information, tax withholdings, and payroll-related updates.
• Generate, review, and analyze reports from the electronic timekeeping system to support accurate payroll processing.
• Verify payroll transactions, including regular compensation, retroactive pay, bonuses, final pay, and leave reimbursements.
• Collaborate with HR, payroll clerks, risk management, and benefits teams to support timely and accurate payroll operations.
• Assist with month-end, quarter-end, year-end reporting, W-2 processing, and other payroll administration tasks.

Skills

Payroll processing

Timekeeping reports

Microsoft Office

Data entry

Customer service

Tools

Electronic timekeeping systems

Job description

Job Summary

We are seeking a detail-oriented Payroll Specialist for a temporary opportunity in Hampton, VA. This role is ideal for a payroll professional who enjoys accurate data processing, employee support, reporting, and collaboration across HR, benefits, and payroll functions. As a Payroll Specialist, you will support payroll operations in a professional government and public sector environment where accuracy, confidentiality, and customer service are essential. This opportunity offers a supportive team atmosphere, steady weekday schedule, and potential remote flexibility after an evaluation period. The role provides valuable hands-on experience in payroll administration, tax-related documentation, employee file maintenance, and timekeeping system reporting. This is a strong opportunity for someone with 1 to 2 years of payroll, HR, accounting, or administrative experience who is looking to grow in a structured, team-focused environment.

Key Responsibilities

• Prepare payroll deduction checks, remittance advice, and related payroll documentation.
• Maintain employee master files, including direct deposit information, tax withholdings, and payroll-related updates.
• Generate, review, and analyze reports from the electronic timekeeping system to support accurate payroll processing.
• Verify payroll transactions, including regular compensation, retroactive pay, bonuses, final pay, and leave reimbursements.
• Collaborate with HR, payroll clerks, risk management, and benefits teams to support timely and accurate payroll operations.
• Assist with month-end, quarter-end, year-end reporting, W-2 processing, and other payroll administration tasks.

Compensation and Benefits

• Pay Rate: $20.00 to $22.00 per hour.
• Job Type: Contract/Temporary.
• Duration: 9 to 12 months.
• Schedule: Monday to Friday, 8:00 am to 4:30 pm.
• Location: Hampton, VA 23669.
• Work Arrangement: Onsite, with potential to work 1 day remote after the evaluation period.

Required Qualifications and Skills

• Support payroll processing, employee file maintenance, and payroll deduction documentation.
• Review timekeeping reports and verify transactions for payroll accuracy.
• Assist with final pay calculations, leave reimbursements, and payroll-related reporting.
• Coordinate with HR, benefits, risk management, and payroll team members to meet deadlines.
• 1 to 2 years of relevant payroll, HR, accounting, administrative, or data entry experience preferred.
• Knowledge of payroll practices and income tax reporting preferred.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Strong mathematical skills with the ability to compute information quickly and accurately.
• Ability to follow complex instructions, manage detailed records, and work independently.
• Strong customer service skills with the ability to interact professionally and courteously with employees and the public.
• Ability to manage heavy cyclical workloads while maintaining accuracy and confidentiality.
• Strong communication, organization, and relationship-building skills.

Preferred Qualifications

• Experience with electronic timekeeping systems.
• Prior experience supporting payroll in a government, public sector, HR, accounting, or benefits administration environment.
• Familiarity with W-2 processing, year-end payroll reporting, retroactive pay, bonuses, and final pay calculations.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.