HR Specialist

Vaco; Columbus (OH); On-site; USD 45,000 - 70,000; Full time

Job summary

Vaco in Columbus, OH is seeking an HR Recruiter Assistant to support the full recruitment lifecycle. You will help source candidates, screen applicants, and coordinate interviews with hiring teams to ensure a smooth process.

The role covers onboarding, HR documentation, benefits, and payroll support while maintaining confidentiality and delivering a positive candidate experience. The ideal candidate will be organized, proactive, and able to manage multiple tasks across recruiting and HR

Responsibilities

• Assist with sourcing candidates through job boards and LinkedIn.
• Review resumes to identify candidates meeting basic qualifications.
• Conduct initial candidate prescreens by phone to assess qualifications and expectations.
• Coordinate interviews between candidates, hiring managers, and recruiters.
• Communicate with candidates throughout the recruitment process to provide updates.
• Post job openings and maintain accurate postings across platforms.
• Assist with onboarding, including paperwork and I-9 verification.
• Maintain employee files and HR documentation accurately.
• Assist with benefits enrollment and respond to basic employee questions.
• Track employee data, attendance, PTO, and HR-related information.
• Support HR compliance and document maintenance.
• Process employee changes, new hires, and termination paperwork.
• Provide payroll support by collecting timesheets and updating records.
• Respond to inquiries and escalate to HR as needed.
• Support engagement initiatives, training coordination, and HR projects.
• Maintain confidentiality of sensitive information.

Skills

Candidate sourcing

Resume review

Phone screening

Interview coordination

HR administration

Tools

Applicant Tracking System (ATS)

Job description

• Assist with sourcing candidates through job boards, LinkedIn, resume databases, and other recruitment channels.
• Review resumes and applications to identify candidates who meet the basic qualifications for open positions.
• Conduct initial candidate prescreens by phone to assess qualifications, experience, interest, availability, and compensation expectations.
• Coordinate interviews between candidates, hiring managers, and recruiters.
• Communicate with candidates throughout the recruitment process to provide updates and maintain a positive candidate experience.
• Post job openings and assist with maintaining accurate job postings across recruitment platforms.
• Assist with the onboarding process for new hires, including preparing paperwork, coordinating orientations, and completing I-9 employment verification.
• Maintain accurate and up-to-date employee files, records, and HR documentation.
• Assist with benefits administration, including enrollment paperwork and responding to basic employee questions.
• Help track employee information, attendance, PTO, and other HR-related data.
• Support HR compliance by ensuring employee documentation is complete and properly maintained.
• Assist with processing employee changes, new hire paperwork, and termination documentation.
• Provide administrative support for payroll processing, including collecting timesheets and updating employee information.
• Respond to employee inquiries and direct questions to the appropriate HR team member when needed.
• Assist with employee engagement initiatives, training coordination, and other HR projects as needed.
• Maintain confidentiality when handling sensitive employee and candidate information.