HR Records & Onboarding Coordinator

Auto‑Chlor System; Mountain View (CA); On-site; USD 41,000 - 45,000; Full time

Job summary

Auto-Chlor System in Mountain View, CA is seeking an HR Administrative Assistant to organize and prepare employee records, respond to routine inquiries, and support audits and regulatory requests.

You will file confidential personnel records, maintain I-9 documentation, assist with onboarding, track training completion, and escalate concerns to HR leadership as needed. The role also covers front desk backup, including greeting visitors and answering calls.

Qualifications

• Experience handling confidential HR records and docs.
• Ability to respond to employee inquiries and guide on HR procedures.
• Experience with onboarding, training tracking, and I-9 documentation.

Responsibilities

• Collects, reviews, organizes and prepares employee records for audits and requests.
• Serves as point of contact for routine inquiries and guides on HR procedures.
• File and maintain confidential personnel records, including I-9s.
• Coordinate collection and tracking of training programs and completion status.
• Process new hire onboarding documents and review for accuracy.
• Receive and document initial employee concerns and escalate as needed.
• Conduct new hire check-ins and exit interviews.
• Route HR questions from field personnel to the appropriate HR team member.
• Assist on HR projects and provide backup for front desk tasks.

Skills

HR records management

Audits & compliance

Employee inquiries handling

Front desk support

Job description

Auto-Chlor System in Mountain View, CA is seeking an HR Administrative Assistant to organize and prepare employee records, respond to routine inquiries, and support audits and regulatory requests.

You will file confidential personnel records, maintain I-9 documentation, assist with onboarding, track training completion, and escalate concerns to HR leadership as needed. The role also covers front desk backup, including greeting visitors and answering calls.