HR Records & Compliance Coordinator

Choices in Community Living, Inc.; Dayton (OH); On-site; USD 36,000 - 52,000; Full time

Job summary

Choices in Community Living, Inc. is seeking a Clerical Records Coordinator to maintain accurate employee records and support HR compliance and onboarding activities.

This role ensures proper documentation in electronic and physical filing systems and provides administrative support to the Human Resources department. Primary duties include records management, onboarding assistance, and routine HR system data entry.

Qualifications

• High school diploma or equivalent required.
• Experience with records management, administrative support, or compliance preferred.
• Experience using electronic filing systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication; ability to handle confidential information.

Responsibilities

• Maintain employee records in electronic and physical filing systems.
• Create and organize employee personnel files per policies and regulatory requirements.
• Ensure records are complete, accurate, and updated timely.
• Maintain confidentiality of employee information and records.
• Audit records and compliance requirements in HR systems and databases.
• Track expiration dates for certifications, licenses, trainings, and background checks.
• Notify employees and supervisors of upcoming deadlines and follow up on requirements.
• Prepare compliance reports and assist with corrective actions for missing documentation.
• Communicate training requirements and deadlines to staff.
• Maintain certification records and entry accuracy in agency systems.
• Assemble and prepare new hire files and onboarding packets.
• Complete and file hiring documents; support onboarding processes and orientation.

Skills

Organizational skills

Attention to detail

Multi-tasking

Verbal communication

Written communication

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Electronic filing systems

Job description

Choices in Community Living, Inc. is seeking a Clerical Records Coordinator to maintain accurate employee records and support HR compliance and onboarding activities.

This role ensures proper documentation in electronic and physical filing systems and provides administrative support to the Human Resources department. Primary duties include records management, onboarding assistance, and routine HR system data entry.