HR Records & Compliance Assistant

Oklahoma City Thunder; Oklahoma; On-site; USD 21,000 - 30,000; Part time

Job summary

The Oklahoma City Thunder is seeking a temporary HR Records & Compliance Assistant to digitize personnel files and support employee records and compliance projects.

You will convert paper files to electronic records, consolidate documents from multiple HR systems, and help keep files complete and compliant with policies and regulations. This is a part-time role reporting to the Director, People & Culture, based at Paycom Center in downtown Oklahoma City.

Qualifications

• Administrative, records management, or HR experience.
• Experience with electronic document management systems or HRIS; Paycom preferred.
• Proficiency with Word, Excel, and Outlook.
• Strong written and verbal communication; ability to manage multiple priorities.
• Discretion handling confidential information per policies.

Responsibilities

• Scan, digitize, and organize employee personnel files into electronic records.
• Retrieve employee records from multiple systems and consolidate documentation into centralized electronic personnel files.
• Merge existing digital records with newly scanned documents to create complete and organized employee files.
• Review personnel files for completeness, identify missing documentation, and assist in resolving record discrepancies.
• Support audits by reviewing documentation, organizing records, and assisting with compliance activities.
• Assist with employee records retention and document management in accordance with company policies and applicable federal and state regulations.
• Organize electronic filing systems using established naming conventions and document management standards.
• Maintain tracking logs and provide updates on project progress.
• Handle sensitive employee information with a high level of confidentiality and professionalism.
• Assist with additional administrative, records management, and compliance projects, as assigned.

Skills

Administrative experience

Records management

HRIS experience

Paycom experience

Microsoft Office

Tools

Paycom

Job description

The HR Records & Compliance Assistant is a temporary position supporting the People & Culture department by digitizing personnel files and assisting with employee records and compliance projects. The primary focus of this role is to convert paper personnel files into organized electronic records, consolidate employee documentation from multiple HR systems into a centralized digital filing system, and help ensure employee files are complete, accurate, and organized in accordance with company policies and applicable regulations.

In this role you will:

• Scan, digitize, and organize employee personnel files into electronic records
• Retrieve employee records from multiple systems and consolidate documentation into centralized electronic personnel files
• Merge existing digital records with newly scanned documents to create complete and organized employee files
• Review personnel files for completeness, identify missing documentation, and assist in resolving record discrepancies
• Support audits by reviewing documentation, organizing records, and assisting with compliance activities
• Assist with employee records retention and document management in accordance with company policies and applicable federal and state regulations
• Organize electronic filing systems using established naming conventions and document management standards
• Maintain tracking logs and provide updates on project progress
• Handle sensitive employee information with a high level of confidentiality and professionalism
• Assist with additional administrative, records management, and compliance projects, as assigned

What you’ll bring to the role:

• Previous administrative, records management, or Human Resources experience
• Experience with electronic document management systems or Human Resources Information Systems (HRIS); Paycom experience is preferred
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Familiarity with personnel records, employment documentation, or compliance-related processes
• Effective written and verbal communication skills
• Ability to work independently while managing multiple priorities
• Sound judgment and discretion when handling confidential employee information and following established policies and procedures
• Analytical skills to identify inconsistencies, missing documentation, and opportunities to improve record organization
• Strong organizational, time management, and prioritization skills with attention to detail, accuracy, and the ability to maintain quality while performing repetitive tasks

Additional Details This is a temporary, part-time position reporting to the Director, People & Culture. The primary work location is the Paycom Center in downtown Oklahoma City. The work schedule may include weekday office hours, with flexibility based on department needs. Physical responsibilities include sitting or standing for extended periods while working at a computer, scanning documents, and organizing employee records. This role also requires frequent use of computers, scanners, copiers, and other office equipment. In addition, the position requires the ability to occasionally lift and move boxes weighing up to 25 pounds and handle paper files for extended periods.

The Thunder recognizes that teams with a variety of backgrounds, perspectives and skills make a stronger company. As an Equal Opportunity Employer, the Thunder organization considers applicants fairly on the basis of qualifications, experience and business needs and provides equal opportunity regardless of race, color, age, sex, ancestry, ethnicity, national origin, religion, veteran status, marital status, pregnancy, disability, gender identity, sexual orientation, or any other legally protected status. Applicants are considered regardless of past legal system involvement, based upon the needs of the role, nature of and recency of legal history. The Thunder is committed to a welcoming and inclusive environment for all employees through its RAVE culture - Respect and Value Everyone.