HR Records Digitization & Compliance Assistant (Temp)

Oklahoma City Thunder; Oklahoma; On-site; USD 21,000 - 30,000; Part time

Job summary

The Oklahoma City Thunder is seeking a temporary HR Records & Compliance Assistant to digitize personnel files and support employee records and compliance projects.

You will convert paper files to electronic records, consolidate documents from multiple HR systems, and help keep files complete and compliant with policies and regulations. This is a part-time role reporting to the Director, People & Culture, based at Paycom Center in downtown Oklahoma City.

Qualifications

• Administrative, records management, or HR experience.
• Experience with electronic document management systems or HRIS; Paycom preferred.
• Proficiency with Word, Excel, and Outlook.
• Strong written and verbal communication; ability to manage multiple priorities.
• Discretion handling confidential information per policies.

Responsibilities

• Scan, digitize, and organize employee personnel files into electronic records.
• Retrieve employee records from multiple systems and consolidate documentation into centralized electronic personnel files.
• Merge existing digital records with newly scanned documents to create complete and organized employee files.
• Review personnel files for completeness, identify missing documentation, and assist in resolving record discrepancies.
• Support audits by reviewing documentation, organizing records, and assisting with compliance activities.
• Assist with employee records retention and document management in accordance with company policies and applicable federal and state regulations.
• Organize electronic filing systems using established naming conventions and document management standards.
• Maintain tracking logs and provide updates on project progress.
• Handle sensitive employee information with a high level of confidentiality and professionalism.
• Assist with additional administrative, records management, and compliance projects, as assigned.

Skills

Administrative experience

Records management

HRIS experience

Paycom experience

Microsoft Office

Tools

Paycom

Job description

The Oklahoma City Thunder is seeking a temporary HR Records & Compliance Assistant to digitize personnel files and support employee records and compliance projects.

You will convert paper files to electronic records, consolidate documents from multiple HR systems, and help keep files complete and compliant with policies and regulations. This is a part-time role reporting to the Director, People & Culture, based at Paycom Center in downtown Oklahoma City.