HR Process Coordinator

Integra; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Healthcare

Life and disability insurance

Flexible benefits

Generous paid time off

Education assistance and tuition

Retirement and savings programs

Job summary

Integra is seeking an HR Process Coordinator to support day-to-day administration, process documentation, and governance across HR functions in Houston or the DFW area.

You will maintain repositories, coordinate meetings, track milestones, assist with portfolio reporting, and help drive continuous improvement in HR projects and technology implementations. This role offers collaboration and growth within a results-driven team.

Qualifications

• 2+ years of experience in project coordination, HR operations, business operations, process documentation, administrative support, or a related discipline.
• Strong organizational skills, attention to detail, follow-through, and ability to manage multiple deadlines.
• Strong written and verbal communication skills, including the ability to capture discussions, actions, and decisions clearly and accurately.
• Experience maintaining project plans, trackers, meeting materials, documentation repositories, reports, or similar operational records.
• Ability to work collaboratively with stakeholders across different functions and levels of the organization.
• Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint, with experience using project management or process tools such as Monday.com, Smartsheet, Visio, Lucidchart, Blueworks, or similar platforms preferred.
• Experience working with HR systems or supporting HR projects or technology implementations preferred.

Responsibilities

• Support the creation, formatting, maintenance, and publication of HR process documentation, including process maps, standard operating procedures, work instructions, job aids, templates, and related materials.
• Maintain process and project repositories, ensuring documents are appropriately named, organized, version-controlled, and routed for required review and approval.
• Coordinate project and process meetings, including scheduling, agendas, materials, meeting notes, action items, decision logs, and follow-up.
• Maintain assigned project plans and trackers by updating milestones, deliverables, dependencies, risks, issues, decisions, actions, and status information based on input from project leads and team members.
• Track outstanding actions and upcoming milestones, follow up with owners, and elevate overdue or unresolved items to the appropriate Process Excellence team member.
• Support administration of the HR project portfolio and backlog by maintaining intake records, project information, status updates, key dates, dependencies, and other portfolio data.
• Prepare and consolidate routine project and portfolio reporting, including status updates, upcoming milestones, overdue actions, risks, and other information required for team and leadership reviews.
• Support process discovery and documentation activities by coordinating sessions, gathering existing materials, capturing process information, and incorporating approved updates into process documentation.
• Assist with continuous improvement activities by gathering data, documenting pain points and improvement opportunities, maintaining improvement trackers, and supporting follow-up on approved actions.
• Support HR projects, technology implementations, and transformation initiatives through meeting coordination, documentation, testing administration, readiness tracking, communications support, training logistics, and implementation activities.
• Maintain team templates, tools, calendars, trackers, and other resources used to support consistent process and project management practices.
• Track basic process and project measures and assist with data validation and preparation of recurring reports and dashboards.
• Identify opportunities to improve administrative processes, templates, trackers, and team operating practices and recommend improvements to Process Excellence team members.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Monday.com

Smartsheet

Visio

Lucidchart

Blueworks

Job description

Location: Houston or DFW

Department:

DEPADM

The Opportunity

The HR Process Coordinator supports the day-to-day administration and coordination of HR process excellence, project management, and governance activities. This role helps maintain accurate process and project documentation, coordinates meetings and operating rhythms, tracks actions and deliverables, supports portfolio reporting, and ensures information is organized and accessible.

Working across HR functions, the role provides administrative and coordination support to HR Process & Governance team members and HR stakeholders while developing foundational experience in process management, continuous improvement, and project delivery.

What you will do?

• Support the creation, formatting, maintenance, and publication of HR process documentation, including process maps, standard operating procedures, work instructions, job aids, templates, and related materials.
• Maintain process and project repositories, ensuring documents are appropriately named, organized, version-controlled, and routed for required review and approval.
• Coordinate project and process meetings, including scheduling, agendas, materials, meeting notes, action items, decision logs, and follow-up.
• Maintain assigned project plans and trackers by updating milestones, deliverables, dependencies, risks, issues, decisions, actions, and status information based on input from project leads and team members.
• Track outstanding actions and upcoming milestones, follow up with owners, and elevate overdue or unresolved items to the appropriate Process Excellence team member.
• Support administration of the HR project portfolio and backlog by maintaining intake records, project information, status updates, key dates, dependencies, and other portfolio data.
• Prepare and consolidate routine project and portfolio reporting, including status updates, upcoming milestones, overdue actions, risks, and other information required for team and leadership reviews.
• Support process discovery and documentation activities by coordinating sessions, gathering existing materials, capturing process information, and incorporating approved updates into process documentation.
• Assist with continuous improvement activities by gathering data, documenting pain points and improvement opportunities, maintaining improvement trackers, and supporting follow-up on approved actions.
• Support HR projects, technology implementations, and transformation initiatives through meeting coordination, documentation, testing administration, readiness tracking, communications support, training logistics, and implementation activities.
• Maintain team templates, tools, calendars, trackers, and other resources used to support consistent process and project management practices.
• Track basic process and project measures and assist with data validation and preparation of recurring reports and dashboards.
• Identify opportunities to improve administrative processes, templates, trackers, and team operating practices and recommend improvements to Process Excellence team members.

Required Qualifications

• 2+ years of experience in project coordination, HR operations, business operations, process documentation, administrative support, or a related discipline preferred.
• Strong organizational skills, attention to detail, follow-through, and ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills, including the ability to capture discussions, actions, and decisions clearly and accurately.
• Experience maintaining project plans, trackers, meeting materials, documentation repositories, reports, or similar operational records.
• Ability to work collaboratively with stakeholders across different functions and levels of the organization.
• Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint, with experience using project management or process tools such as Monday.com, Smartsheet, Visio, Lucidchart, Blueworks, or similar platforms preferred.
• Experience working with HR systems or supporting HR projects or technology implementations preferred.

How We Support You

We believe your best work happens when you feel supported - professionally, personally, and financially. That’s why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

• Performance-driven rewards – Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare – Medical, dental, and vision coverage that supports you and your family’s total well-being.
• Security and peace of mind – Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options – A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge – Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth – Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future – Retirement and savings programs that help you achieve long-term financial confidence.

Come build with us

At Integra, we’re driven by a vision to transform the data center industry. We specialize in delivering optimized turnkey solutions that bring together speed, quality, and reliability - helping our clients build and operate the mission-critical infrastructure that powers today’s digital world. Integra is a vertically integrated company - owning and managing every phase of the process from site selection and design to manufacturing, procurement, commissioning, and warranty. This approach allows us to move faster, solve challenges more efficiently, and deliver exceptional outcomes for our partners.

What truly sets Integra apart is our people. We are a team of problem-solvers, engineers, builders, and operators who thrive on tackling complex challenges and delivering results. Our culture values collaboration, accountability, and continuous improvement - because in a rapidly evolving digital landscape, excellence and adaptability matter.

Joining Integra means being part of a company that is shaping the future of data center infrastructure. If you’re passionate about innovation, impact, and building systems the world depends on, you’ll find the opportunity to grow and make a difference here.

Equal Opportunity Statement

Integra provides equal employment opportunities for all people. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail]