HR Policy and Transitions Coordinator

SupportFinity™; Virginia (IL); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

SupportFinity is seeking a Compliance and Transitions Coordinator to ensure HR policies are documented, communicated, and enforced while managing onboarding, offboarding, and internal role changes.

You will safeguard compliance with federal contracting obligations, maintain accurate personnel records, and coordinate audits, with a hybrid schedule requiring commuting to Leesburg, VA twice weekly.

Qualifications

• Strong knowledge of HR policy, compliance, and employment law.
• Experience with onboarding/offboarding in a federal contracting or regulated environment.
• Excellent organizational and documentation skills.
• Confidentiality, integrity, and professionalism in handling sensitive matters.

Responsibilities

• Draft, revise, and maintain HR policies, employee handbooks, and compliance documentation.
• Coordinate onboarding, including pre-employment checks, policy acknowledgements, and required training.
• Oversee offboarding processes including resignation, termination, and contract conclusion.
• Support role changes, promotions, and internal transfers with updated documentation.

Skills

HR policy knowledge

Compliance

Employment law

Onboarding/Offboarding

Documentation

Confidentiality

Tools

HRIS

Job description

The Compliance and Transitions Coordinator is responsible for ensuring that company policies are properly documented, communicated, and enforced, while managing employee transitions such as onboarding, offboarding, and role changes. This role safeguards compliance with organizational standards, legal requirements, and federal contracting obligations, while serving as the process owner for key HR lifecycle events.

The Compliance and Transitions Coordinator is responsible for ensuring that company policies are properly documented, communicated, and enforced, while managing employee transitions such as onboarding, offboarding, and role changes. This role safeguards compliance with organizational standards, legal requirements, and federal contracting obligations, while serving as the process owner for key HR lifecycle events.

Key Responsibilities

Policy & Compliance

• Draft, revise, and maintain HR policies, employee handbooks, and compliance documentation.
• Ensure policies are consistently applied across the organization.
• Conduct investigations into policy or conduct concerns, escalating as needed.
• Provide guidance and training to employees and managers on policy interpretation.
• Support internal and external audits by ensuring HR processes are fully documented and compliant.

Onboarding

• Coordinate new hire onboarding, including pre-employment checks, policy acknowledgements, and required training.
• Partner with IT, security, and managers to ensure smooth setup of equipment, access, and work environment.
• Deliver compliance-related orientation and ensure all forms and acknowledgements are signed and filed.

Offboarding

• Oversee separation processes including resignation, termination, and contract conclusion.
• Ensure return of assets, removal of system access, and completion of all required forms.
• Track and report on offboarding trends to identify risks or gaps.

Employee Lifecycle Transitions

• Support role changes, promotions, and internal transfers with updated documentation and compliance steps.
• Maintain personnel files and ensure accuracy of employee records throughout their employment.
• Serve as the central coordinator for HR lifecycle processes, ensuring no steps are missed.

Skills & Qualifications

• Strong knowledge of HR policy, compliance, and employment law.
• Experience with onboarding/offboarding in a federal contracting or regulated environment.
• Excellent organizational and documentation skills.
• Ability to balance employee relations with policy enforcement.
• Confidentiality, integrity, and professionalism in handling sensitive matters.

This is a hybrid role. Are you able to reliably commute to Leesburg, VA twice per week?

This is a W2 non-benefited role. Please provide your desired hourly rate, a range is acceptable.

Company equipment is not provided for this role. Do you have a functional laptop, PC, or mac?