HR & People Ops Specialist — Multi-Location

IICRC; Salem (OR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Vision insurance

401(k)

Competitive salary

Dental insurance

Job summary

ServiceMaster of Salem, Corvallis, Eugene & Lincoln City is seeking an organized HR Administrator to support four locations from our Salem home office. This in-person role handles recruitment, onboarding, employee records, and benefits administration, and collaborates with managers to keep HR processes running smoothly.

You will manage full hiring cycles, assist employees with HR questions, maintain confidential files, and coordinate uniforms and company phones.

Qualifications

• Previous experience in HR, recruiting, human resources administration, or a related administrative role.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent written and verbal communication skills with a professional, approachable attitude.
• Ability to handle confidential information with discretion and professionalism.
• Comfortable working independently while collaborating with a team.
• Proficiency with Microsoft Office and the ability to learn company systems quickly.
• Experience with workers' compensation, leave administration, or recruiting is a plus.

Responsibilities

• Recruitment & onboarding: Manage the full hiring process, including job postings, applicant communication, interviews, offers, background checks, new hire paperwork, system setup, and first-day preparation.
• Employee support: Serve as a resource for employees and managers, assisting with day-to-day HR questions, employee relations, and administrative needs.
• Employee records: Maintain accurate, organized, and confidential personnel files, HR documentation, and employee tracking.
• Uniforms & company phones: Coordinate employee uniform orders and replacements, as well as company cell phone setup, troubleshooting, and account issues.
• Leave administration: Manage the employer side of workers' compensation claims and Oregon Paid Leave, including reporting, documentation, communication, and follow-up. Coordinate medical leaves, other leaves of absence, and return-to-work processes.
• HR operations: Monitor deadlines, ensure HR processes are completed accurately and on time, and help identify opportunities to improve procedures.

Skills

Recruiting

Onboarding

HR Admin

Organization

Communication

MS Office

Tools

Microsoft Office

Job description

ServiceMaster of Salem, Corvallis, Eugene & Lincoln City is seeking an organized HR Administrator to support four locations from our Salem home office. This in-person role handles recruitment, onboarding, employee records, and benefits administration, and collaborates with managers to keep HR processes running smoothly.

You will manage full hiring cycles, assist employees with HR questions, maintain confidential files, and coordinate uniforms and company phones.