HR Administrator

servicemaster-restore-usa-careers; Salem (OR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Vision insurance

401(k)

Competitive salary

Dental insurance

Job summary

ServiceMaster of Salem, Corvallis, Eugene, and Lincoln City is seeking an organized HR Administrator to join our team at the Salem home office. This hands‑on role provides HR support across four locations and offers opportunities to improve processes and contribute to a positive workplace culture.

You will manage recruitment, onboarding, employee relations, records, uniforms & phones, and leave administration while maintaining confidential files and ensuring timely HR operations.

Qualifications

• Experience in HR, recruiting, or HR administration.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage full hiring process: postings, interviews, offers, background checks.
• Provide day-to-day HR support to employees and managers.
• Maintain confidential personnel files and HR records.
• Coordinate employee uniforms and company phones.
• Manage workers' compensation leaves and Oregon Paid Leave processes.
• Monitor HR deadlines and improve procedures.

Skills

HR experience

Organizational skills

Communication

Discretion

Independence with teamwork

Tools

Microsoft Office

Job description

Benefits:

• Health insurance
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• Competitive salary
• Dental insurance

HR Administrator

ServiceMaster of Salem, Corvallis, Eugene & Lincoln City

Location: Salem, Oregon | Home Office

Join Our Team!

ServiceMaster of Salem, Corvallis, Eugene, and Lincoln City is looking for an organized, dependable, and people-oriented HR Administrator to join our team!

Based at our Salem home office, this position will provide HR support across all four locations. We're looking for someone who enjoys working with people, staying organized, solving problems, and helping things run smoothly. This is a hands‑on role with a variety of responsibilities and the opportunity to make a meaningful contribution to our team.

Responsibilities

• Recruitment & Onboarding: Manage the full hiring process, including job postings, applicant communication, interviews, offers, background checks, new hire paperwork, system setup, and first-day preparation.
• Employee Support: Serve as a resource for employees and managers, assisting with day-to-day HR questions, employee relations, and administrative needs.
• Employee Records: Maintain accurate, organized, and confidential personnel files, HR documentation, and employee tracking.
• Uniforms & Company Phones: Coordinate employee uniform orders and replacements, as well as company cell phone setup, troubleshooting, and account issues.
• Leave Administration: Manage the employer side of workers' compensation claims and Oregon Paid Leave, including reporting, documentation, communication, and follow-up. Coordinate medical leaves, other leaves of absence, and return-to-work processes.
• HR Operations: Monitor deadlines, ensure HR processes are completed accurately and on time, and help identify opportunities to improve procedures.

Qualifications

• Previous experience in HR, recruiting, human resources administration, or a related administrative role.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent written and verbal communication skills with a professional, approachable attitude.
• Ability to handle confidential information with discretion and professionalism.
• Comfortable working independently while collaborating with a team.
• Proficiency with Microsoft Office and the ability to learn company systems quickly.
• Experience with workers' compensation, leave administration, or recruiting is a plus.

About the Role

This is a hands‑on position for someone who enjoys variety, takes initiative, and follows through. You'll work closely with employees and managers across all four locations, helping support our people and keep essential HR processes running smoothly.

If you enjoy helping others, staying organized, and being an important part of a team, we'd love to hear from you!

RESTORING PEACE OF MIND®