HR & Payroll Support Assistant

CCI Systems, Inc.; Janesville (WI); On-site; USD 22,000 - 31,000; Full time

Job summary

CCI Systems, Inc. in Alexandria, VA is seeking a Human Resources Assistant to support daily HR operations with a focus on employee records, payroll and benefits, and HR administration. This role emphasizes accuracy, discretion, and compliance with employment laws and company policies.

The position requires 1–3 years in admin/HR support, proficiency with Microsoft Office, and familiarity with HRIS. You will maintain files, assist with payroll, answer policy questions, and coordinate HR meetings

Qualifications

• 1-3 years of experience in an administrative and/or HR support role.
• Associate or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with HRIS systems or databases is a plus.
• Familiarity with general HR processes and procedures.
• General understanding of employee benefits programs, FMLA, HIPAA, and labor laws.
• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong attention to detail with a commitment to accuracy and quality.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Excellent communication and interpersonal skills, both written and verbal.
• Proactive, solutions -oriented mindset with strong problem-solving abilities.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Collaborative , team-oriented approach with the ability to work effectively across departments.
• Adaptable and eager to learn, grow, and take on new challenges.
• Highly responsible, resourceful, dependable, accurate, and self-motivated.
• Ability to embrace corporate values, support the company mission, and exemplify CCI leadership behaviors.

Responsibilities

• Maintain accurate and up-to-date personnel files, including managing HR databases and processing employee documentation.
• Provide payroll and benefits support by assisting with payroll processing, tracking employee time records, and supporting benefits enrollment activities.
• Respond to employee questions regarding policies, procedures, and general HR inquiries.
• Prepare reports, presentations, and internal HR communications.
• Learn, understand, and apply current HR practices, procedures, and policies.
• Ensure compliance with all federal, state, and local employment laws and regulations.
• Support internal HR processes, including employee status changes, updates, and data entry.
• Partner with management to develop and implement Human Resources policies and procedures.
• Assist in coordinating HR meetings, employee events, and training activities.
• Collaborate with cross-functional teams to support organizational and operational needs.
• Build and maintain constructive, cooperative working relationships with employees and leadership.
• Embrace corporate values, understand the company vision, and exemplify leadership behaviors.
• Maintain strict confidentiality of sensitive company and employee information.
• Complete specialized annual training related to privileged access responsibilities.
• Perform additional HR duties and special projects as assigned by management.

Skills

Attention to detail

Communication skills

Organizational skills

Analytical skills

Discretion/confidentiality

Multi-tasking

Team collaboration

Education

Associate or Bachelor's in HR/Business Admin

Tools

Microsoft Office

Excel

HRIS systems

Job description

CCI Systems, Inc. in Alexandria, VA is seeking a Human Resources Assistant to support daily HR operations with a focus on employee records, payroll and benefits, and HR administration. This role emphasizes accuracy, discretion, and compliance with employment laws and company policies.

The position requires 1–3 years in admin/HR support, proficiency with Microsoft Office, and familiarity with HRIS. You will maintain files, assist with payroll, answer policy questions, and coordinate HR meetings