Human Resources Assistant

CCI Systems, Inc.; Janesville (WI); On-site; USD 22,000 - 31,000; Full time

Job summary

CCI Systems, Inc. in Alexandria, VA is seeking a Human Resources Assistant to support daily HR operations with a focus on employee records, payroll and benefits, and HR administration. This role emphasizes accuracy, discretion, and compliance with employment laws and company policies.

The position requires 1–3 years in admin/HR support, proficiency with Microsoft Office, and familiarity with HRIS. You will maintain files, assist with payroll, answer policy questions, and coordinate HR meetings

Qualifications

• 1-3 years of experience in an administrative and/or HR support role.
• Associate or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with HRIS systems or databases is a plus.
• Familiarity with general HR processes and procedures.
• General understanding of employee benefits programs, FMLA, HIPAA, and labor laws.
• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong attention to detail with a commitment to accuracy and quality.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Excellent communication and interpersonal skills, both written and verbal.
• Proactive, solutions -oriented mindset with strong problem-solving abilities.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Collaborative , team-oriented approach with the ability to work effectively across departments.
• Adaptable and eager to learn, grow, and take on new challenges.
• Highly responsible, resourceful, dependable, accurate, and self-motivated.
• Ability to embrace corporate values, support the company mission, and exemplify CCI leadership behaviors.

Responsibilities

• Maintain accurate and up-to-date personnel files, including managing HR databases and processing employee documentation.
• Provide payroll and benefits support by assisting with payroll processing, tracking employee time records, and supporting benefits enrollment activities.
• Respond to employee questions regarding policies, procedures, and general HR inquiries.
• Prepare reports, presentations, and internal HR communications.
• Learn, understand, and apply current HR practices, procedures, and policies.
• Ensure compliance with all federal, state, and local employment laws and regulations.
• Support internal HR processes, including employee status changes, updates, and data entry.
• Partner with management to develop and implement Human Resources policies and procedures.
• Assist in coordinating HR meetings, employee events, and training activities.
• Collaborate with cross-functional teams to support organizational and operational needs.
• Build and maintain constructive, cooperative working relationships with employees and leadership.
• Embrace corporate values, understand the company vision, and exemplify leadership behaviors.
• Maintain strict confidentiality of sensitive company and employee information.
• Complete specialized annual training related to privileged access responsibilities.
• Perform additional HR duties and special projects as assigned by management.

Skills

Attention to detail

Communication skills

Organizational skills

Analytical skills

Discretion/confidentiality

Multi-tasking

Team collaboration

Education

Associate or Bachelor's in HR/Business Admin

Tools

Microsoft Office

Excel

HRIS systems

Job description

Human Resources Assistant

People & Compliance Full Time Clerical Alexandria, VA, US

Salary Range: $19.00 To $19.00 Hourly

Why CCI? At CCI Systems, Inc., our mission is simple: Making Life Better through devotion to our world-class employees and delivering innovative solutions for our customers. As a 100% employee-owned company for over 70 years, our experts bring integrity, accountability, and innovation to everything we do. Our culture fosters collaboration, growth, and shared success-creating meaningful work while building the networks that connect communities and power the future.

We are seeking a Human Resources Assistant to support daily Human Resources (HR) operations with a focus on employee record management, payroll and benefits support, and HR administrative functions. This role ensures accurate documentation, effective communication with employees and stakeholders, and compliance with employment laws and company policies. The ideal candidate is organized, professional, and committed to fostering a positive and values-driven workplace culture.

Responsibilities

• Maintain accurate and up-to-date personnel files, including managing HR databases and processing employee documentation.
• Provide payroll and benefits support by assisting with payroll processing, tracking employee time records, and supporting benefits enrollment activities.
• Respond to employee questions regarding policies, procedures, and general HR inquiries.
• Prepare reports, presentations, and internal HR communications.
• Learn, understand, and apply current HR practices, procedures, and policies.
• Ensure compliance with all federal, state, and local employment laws and regulations.
• Support internal HR processes, including employee status changes, updates, and data entry.
• Partner with management to develop and implement Human Resources policies and procedures.
• Assist in coordinating HR meetings, employee events, and training activities.
• Collaborate with cross-functional teams to support organizational and operational needs.
• Build and maintain constructive, cooperative working relationships with employees and leadership.
• Embrace corporate values, understand the company vision, and exemplify leadership behaviors.
• Maintain strict confidentiality of sensitive company and employee information.
• Complete specialized annual training related to privileged access responsibilities.
• Perform additional HR duties and special projects as assigned by management.

Qualifications

• 1-3 years of experience in an administrative and/or HR support role.
• Associate or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with HRIS systems or databases is a plus.
• Familiarity with general HR processes and procedures.
• General understanding of employee benefits programs, FMLA, HIPAA, and labor laws.
• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong attention to detail with a commitment to accuracy and quality.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Excellent communication and interpersonal skills, both written and verbal.
• Proactive, solutions -oriented mindset with strong problem-solving abilities.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Collaborative , team-oriented approach with the ability to work effectively across departments.
• Adaptable and eager to learn, grow, and take on new challenges.
• Highly responsible, resourceful, dependable, accurate, and self-motivated.
• Ability to embrace corporate values, support the company mission, and exemplify CCI leadership behaviors.

Shift is Monday-Friday between the hours of 8:00 a.m. to 5:00 p.m. CST.