HR & Payroll Operations Coordinator

Dartmouth College

Hanover (NH)

Hybrid

USD 30,000 - 37,000

Full time

14 days+

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Job summary

Dartmouth College is seeking an HR & Payroll Operations Coordinator to support payroll processing and HR operations for staff and student workers. You will coordinate biweekly payroll submissions, ensure accurate timecard approvals, and maintain records across HR and payroll systems.

The role requires strong organizational and communication skills, with the ability to work independently and as part of a team in a hybrid work environment.

Qualifications

Bachelor's degree or equivalent combination of education and experience.
2+ years of experience in payroll, HR, finance, or a related administrative role.
Experience with timekeeping or HR systems (e.g., Kronos, HRMS, or OnBase) preferred.

Responsibilities

Processes biweekly payroll transactions for staff and student employees.
Monitors and follows up on student timecard approvals to ensure timely and accurate submission.
Enters job changes, labor distributions, and pay actions into HRMS and Kronos.
Assists in reviewing payroll entries for completeness and compliance.
Tracks and communicates key deadlines to departments.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office (Excel/Outlook)

Independent and collaborative work

Respectful, inclusive communication

Education

Bachelor's degree or equivalent

Tools

Kronos

HRMS

OnBase

Job description

Special Instructions

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 06/19/2025

Open Until Filled Yes

Position Number

Position Number 1129355

Position Title

Position Title HR & Payroll Operations Coordinator

Hiring Range Minimum

Hiring Range Minimum $21.57

Hiring Range Maximum

Hiring Range Maximum $26.96

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Non-Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

M-F

Location of Position

Hanover, NH

Remote Work Eligibility? Hybrid

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

Supports payroll processing and HR operations for the School of Arts & Sciences, with a focus on staff and student employee transactions. Plays a central role in coordinating biweekly and student payroll submissions and approvals, maintaining accurate records, and supporting compliance across payroll functions. On the HR side, assists with process documentation, internal communications, onboarding coordination, and file organization. Serves as a tech-savvy, detail-oriented point of contact for employees and departments across the school. Works collaboratively with both the Payroll and HR teams to promote efficiency, accuracy, and a positive service experience.

Description

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Education and Experience

Bachelor’s degree or equivalent combination of education and experience.
2+ years of experience in payroll, HR, finance, or a related administrative role.
Experience with timekeeping or HR systems (e.g., Kronos, HRMS , or OnBase) preferred.

Skills, Knowledge, and Abilities

Strong organizational skills with keen attention to detail.
Excellent communication and customer service skills.
Ability to manage and prioritize multiple tasks with accuracy and professionalism.
Comfort with process documentation and working with shared templates or guides.
Proficiency in Microsoft Office tools, especially Excel and Outlook.
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
Commitment to respectful, inclusive communication and service.

Preferred Qualifications

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Processes biweekly payroll transactions for staff and student employees.
Monitors and follows up on student timecard approvals to ensure timely and accurate submission.
Enters job changes, labor distributions, and pay actions into HRMS and Kronos.
Assists in reviewing payroll entries for completeness and compliance.
Tracks and communicates key deadlines to departments.

Percentage Of Time 35%

HR Process Support

Documents routine HR workflows and maintains shared templates and guides.
Organizes and maintains employee files and transactional records.
Supports process consistency across the HR team through documentation and tool development.

Percentage Of Time 20%

Employee and Department Support

Serves as a first point of contact for payroll and HR-related questions.
Communicates with departments and employees to resolve minor issues or collect missing items.
Supports onboarding and orientation steps including I-9 coordination and document collection.

Percentage Of Time 15%

Communications and Resources

Drafts and distributes internal updates, reminders, and how-to instructions related to payroll and HR processes.
Helps maintain resource materials, forms, and shared documentation libraries.
Contributes to user-friendly tools that improve department understanding and compliance.

Percentage Of Time 15%

Compliance and Reporting

Assists with internal reporting needs, documentation audits, and compliance checks.
Prepares and maintains payroll and HR data in OnBase and other tracking systems.
Ensures that data entry and document storage follow institutional guidelines.

Percentage Of Time 10%

Collaboration and Team Support

Participates in regular team meetings, trainings, and improvement initiatives.
Provides backup support during peak volume or team absences.
Supports shared goals across Payroll and HR teams in a proactive and collaborative manner.

Percentage Of Time 5%

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- HigherEdMilitary
- Indeed
- Inside Higher Ed
- LinkedIn’s Job Board
- RecruitMilitary
- Dartmouth’s Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
If you would like to add more information to your answer, please specify here:
(Open Ended Question)