HR & Payroll Coordinator - Onsite (end-to-end payroll processing exp req)

#twiceasnice Recruiting; Madison (WI); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Job summary

A recruiting agency in Madison, WI seeks a skilled HR & Payroll Coordinator to manage payroll processing and support HR initiatives. Ideal candidates will have 3+ years of payroll experience and a readiness to work onsite. This role involves ensuring timely reporting, managing employee records, and supporting recruitment efforts. Applicants will join a rapidly growing organization poised for expansion, offering a dynamic work environment with essential benefits like medical and 401(k) plans.

Qualifications

• Minimum 3 years of payroll processing experience required.
• Willingness to support HR initiatives required.
• Able to work onsite each day required.

Responsibilities

• Oversee the end‑to‑end payroll process ensuring timely and accurate reporting.
• Support overall HR functions including recruitment and onboarding.
• Gather and review HR data points and provide insights to leadership team.

Skills

End-to-End Payroll Processing

Collaboration

Regulatory Compliance

Job description

HR & Payroll Coordinator - Onsite (End‑to‑End Payroll Processing Experience Required)

Join to apply for the HR & Payroll Coordinator - Onsite (End‑to‑End Payroll Processing Experience Required) role at #twiceasnice Recruiting.

#twiceasnice Recruiting Provided Pay Range

This range is provided by #twiceasnice Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $75,000.00/yr

Location: Madison, WI (near Monona)

Job Type: Full‑Time

Typical Hours: Monday‑Friday, 8 AM – 5 PM (flexible)

Start Date: ASAP

Sponsorship is not available.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Other (Food and Beverage Services)

Our client is looking for a Payroll & HR Generalist to join their team in Madison, WI. Reporting to the HR Manager, you will be responsible for processing payroll for your workforce (100 company-wide) while supporting overall HR initiatives (75% HR focused, 25% payroll). To be chosen for this role, you must have a strong background in end‑to‑end payroll processing with a willingness to support HR initiatives. Prior HR experience is not required. This would be a great opportunity to round out your skillset and expand the impact across an entire organization. Ultimately, you will play a key role in a company that has experienced double‑digit growth over the last five years and is positioned to be a 100‑million‑dollar company. If you are an outgoing collaborator who would covet an opportunity to be more influential to a company in build mode, this could be an excellent fit.

• Oversee the end‑to‑end payroll process ensuring timely and accurate reporting.
• Review compensation structures and manage expense reimbursement.
• Stay updated on regulatory guidelines and best practices for payroll.
• Record new local tax jurisdictions and complete government forms.
• Ensure the timely preparation for W‑2 rollout and filings annually.
• Maintain employee files including time and attendance records.
• Support overall HR functions including recruitment and onboarding.
• Serve as the benefits liaison and act as a resource during enrolment.
• Create training materials across departments and advise on continued development.
• Recommend performance management initiatives and support their implementation.
• Nurture an environment that champions collaboration and transparency.
• Gather and review HR data points and provide insights to leadership team.

• Minimum 3 years of payroll processing experience required.
• Willingness to support HR initiatives required.
• Able to work onsite each day required.

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance