Payroll Specialist

Truity Partners LLC; Madison (WI); On-site; USD 60,000 - 70,000; Full time

Job summary

Truity Partners LLC is seeking a Payroll Specialist to handle payroll for employees across multiple locations in the Madison area. The role focuses on accuracy, confidentiality, and timely processing, with opportunities to learn and grow within payroll and HR systems.

Ideal candidates have a degree in Accounting/HR/Business or related fields, and may have 2+ years of payroll experience. Strong attention to detail and proficiency with Microsoft Office are important as you support cross-functional

Qualifications

• Associate or bachelor's degree preferred, ideally in Accounting, Human Resources, Business, or a related field.
• Entry-level candidates with relevant education and a strong interest in payroll are encouraged to apply.
• 2+ years of payroll, accounting, HR, or related experience preferred but not required.
• Multi-state payroll experience is a plus but not required.
• Manufacturing or experience supporting a workforce with both hourly and salaried employees is preferred but not required.
• Strong attention to detail and commitment to accuracy.
• Comfortable working with numbers, employee data, and deadline-driven processes.
• Proficiency with Microsoft Office applications and the ability to learn payroll and HRIS systems.
• Strong organizational and time management skills.
• Good analytical and problem-solving abilities with a willingness to research discrepancies and ask questions.
• Strong written and verbal communication skills with the ability to professionally assist employees and managers.
• Dependable, confidential, and able to handle sensitive employee information appropriately.
• Eager to learn and develop additional payroll knowledge and responsibilities over time.

Responsibilities

• Process recurring payroll for hourly and salaried employees, ensuring accuracy and adherence to established deadlines.
• Review employee time and payroll information prior to processing and identify discrepancies requiring additional follow-up.
• Maintain employee payroll records, including pay changes, deductions, taxes, and other payroll-related information.
• Assist with payroll activities for employees working across multiple states and locations.
• Review timekeeping information and work with employees and managers to resolve missing or inaccurate records.
• Process payroll adjustments and other employee changes as needed.
• Respond to employee questions regarding pay, deductions, timekeeping, and other payroll matters.
• Maintain accurate payroll documentation and employee records within applicable systems.
• Assist with payroll reconciliations and review payroll reports for completeness and accuracy.
• Support payroll tax and compliance activities as needed.
• Coordinate with Human Resources, Accounting, and operational teams to ensure payroll information is communicated and processed appropriately.
• Assist with year-end payroll activities and required reporting.
• Maintain confidentiality when handling employee and payroll information.
• Research payroll discrepancies and help resolve issues in a timely manner.
• Support improvements to payroll processes, documentation, and system utilization.
• Assist with additional payroll and HR-related projects as responsibilities develop.

Skills

Payroll processing

Multi-state payroll

Attention to detail

Data accuracy

Excel

HRIS systems

Communication

Education

Associate or BA degree preferred (Accounting/HR/Business)

Tools

HRIS familiarity

Job description

Our client is an organization in the Madison area looking for a Payroll Specialist. Our client is looking for a detail-oriented and dependable individual who is interested in building or continuing a career in payroll. This position will support payroll activities for employees across multiple locations and is a great opportunity for someone with an Accounting or Human Resources education who is eager to learn and grow within a payroll function.

The salary range for this position is$60k–70k.

The Payroll Specialist will be responsible for, but not limited to, the following:

RESPONSIBILITIES

• Process recurring payroll for hourly and salaried employees, ensuring accuracy and adherence to established deadlines.
• Review employee time and payroll information prior to processing and identify discrepancies requiring additional follow-up.
• Maintain employee payroll records, including pay changes, deductions, taxes, and other payroll-related information.
• Assist with payroll activities for employees working across multiple states and locations.
• Review timekeeping information and work with employees and managers to resolve missing or inaccurate records.
• Process payroll adjustments and other employee changes as needed.
• Respond to employee questions regarding pay, deductions, timekeeping, and other payroll matters.
• Maintain accurate payroll documentation and employee records within applicable systems.
• Assist with payroll reconciliations and review payroll reports for completeness and accuracy.
• Support payroll tax and compliance activities as needed.
• Coordinate with Human Resources, Accounting, and operational teams to ensure payroll information is communicated and processed appropriately.
• Assist with year-end payroll activities and required reporting.
• Maintain confidentiality when handling employee and payroll information.
• Research payroll discrepancies and help resolve issues in a timely manner.
• Support improvements to payroll processes, documentation, and system utilization.
• Assist with additional payroll and HR-related projects as responsibilities develop.

The Payroll Specialist will possess the following:

EXPERIENCE REQUIRED

• Associate or bachelor's degree preferred, ideally in Accounting, Human Resources, Business, or a related field.
• Entry-level candidates with relevant education and a strong interest in payroll are encouraged to apply.
• 2+ years of payroll, accounting, HR, or related experience preferred but not required.
• Multi-state payroll experience is a plus but not required.
• Manufacturing or experience supporting a workforce with both hourly and salaried employees is preferred but not required.
• Strong attention to detail and commitment to accuracy.
• Comfortable working with numbers, employee data, and deadline-driven processes.
• Proficiency with Microsoft Office applications and the ability to learn payroll and HRIS systems.
• Strong organizational and time management skills.
• Good analytical and problem-solving abilities with a willingness to research discrepancies and ask questions.
• Strong written and verbal communication skills with the ability to professionally assist employees and managers.
• Dependable, confidential, and able to handle sensitive employee information appropriately.
• Eager to learn and develop additional payroll knowledge and responsibilities over time.

Equal Opportunity Employer

The compensation philosophy reflects the Company's reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to, skills, experience level, and overall qualifications. This role may also be eligible to participate in a discretionary incentive program and company-sponsored benefits, subject to the rules governing those programs.