HR Operations Specialist: Detail-Driven, Onsite in Petaluma

inMy Jet; Petaluma (CA); Hybrid; USD 48,000 - 56,000; Full time

Job summary

Solairus Aviation is seeking an HR Operations Specialist for the Petaluma, CA office. The role ensures accurate delivery of day-to-day HR operations, including offers, iCIMS hiring support, background checks, and PAF processing.

The role also manages intranet content, provides onboarding and training backup, and handles performance management processes as needed in a fast-paced environment with at least three days onsite.

Qualifications

• Three years of experience in HR administration or HR operations roles.
• Bachelor’s degree in HR, Business Administration, or related field preferred.
• At least two years’ experience using an HRIS system; Paycom experience strongly preferred.
• Proficient in Microsoft Office and able to manage high volume of email and documentation.

Responsibilities

• Monitors HR inbox, provides timely responses, routes sensitive matters to HR team.
• Provides first-level HR policy, forms, and system support to staff and managers.
• Maintains HR intranet content (The Airway) and updates forms/policies.
• Prepares and issues approved administrative job offers using templates.
• Processes Personnel Action Forms (PAFs) with required approvals and payroll timing.
• Assists with background checks, documentation, and exceptions escalation.
• Supports onboarding, offboarding, and performance management processes as needed.
• Coordinates equipment issuance/return with IT and hiring managers.
• Creates SOPs, checklists, templates, and HR documentation.
• Plans employee engagement activities and events.
• Manages HR mail on-site including scanning, routing, and confidential filing.

Skills

HR operations

Attention to detail

Discretion

Communication skills

Education

Bachelor's degree in HR or related field

Tools

Paycom

Microsoft Office

SharePoint

Job description

Solairus Aviation is seeking an HR Operations Specialist for the Petaluma, CA office. The role ensures accurate delivery of day-to-day HR operations, including offers, iCIMS hiring support, background checks, and PAF processing.

The role also manages intranet content, provides onboarding and training backup, and handles performance management processes as needed in a fast-paced environment with at least three days onsite.