HR Operations Specialist

Equiliem; New York (NY); On-site; USD 41,328 - 44,083; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem in Brooklyn, NY is seeking an HR Operations Specialist to provide administrative and operational support for HR data management, personnel actions, and confidential records. You will ensure data accuracy, monitor deadlines, prepare reports, and support multiple HR systems and processes.

The ideal candidate is highly organized, detail-oriented, and experienced in HR administration and data entry, with proficiency in HRIS/ATS and Excel.

Qualifications

• Previous experience in Human Resources, HR Operations, personnel administration, administrative support, or data entry required.
• Experience processing personnel transactions or maintaining employee records preferred.
• Recruitment operations or ATS experience preferred.
• Experience using HRIS, ATS, PeopleSoft, Workday, or similar HR systems preferred.
• Strong data entry skills with attention to detail and accuracy.
• Experience using Microsoft Excel to maintain spreadsheets and data.
• Ability to manage multiple priorities and monitor deadlines.
• Strong organizational, written, and verbal communication skills.
• Ability to maintain confidentiality while handling sensitive information.

Responsibilities

• Perform accurate data entry, data verification, and records tracking.
• Process personnel transactions, including reappointments and appointment letters.
• Maintain spreadsheets, tracking logs, and time and leave records.
• Review personnel transactions to ensure accurate HR system data entry.
• Coordinate with departments to collect required personnel documentation.
• Monitor deadlines and follow up to ensure timely processing.
• Support recruitment operations and applicant tracking system activities.
• Maintain accurate job posting information in HR systems.
• Generate reports and maintain organized personnel records.
• Protect confidentiality of employee information.
• Assist with HR administrative and data management projects.

Skills

Data entry

HR operations

Attention to detail

Microsoft Excel

Microsoft Office

Communication

Confidential data

Education

High school diploma

Associate's or Bachelor's in HR/Business

Tools

HRIS

ATS

PeopleSoft

Workday

Job description

HR Operations Specialist

Brooklyn, NY

Pay: $30.00 - $32.00 per hour

26-07929

Job Summary

The Human Resources Operations Specialist provides administrative and operational support for Human Resources by processing personnel actions, maintaining accurate employee records, and supporting HR data management activities. This role is responsible for ensuring data accuracy, monitoring personnel deadlines, preparing reports, and maintaining confidential employee information while supporting multiple Human Resources systems and processes. The ideal candidate is highly organized, detail-oriented, and experienced in HR administration and data entry.

Job Responsibilities

• Perform accurate data entry, data verification, report preparation, and records tracking.
• Process personnel transactions, including reappointments, appointment letters, notification letters, and related documentation.
• Maintain spreadsheets, tracking logs, and time and leave records.
• Review personnel transactions and employment documentation to ensure accurate HR system data entry.
• Coordinate with departments to collect, organize, and maintain required personnel documentation.
• Monitor personnel action deadlines and conduct routine follow-up to ensure timely processing.
• Support recruitment operations and applicant tracking system activities.
• Maintain accurate and consistent job posting information within Human Resources systems.
• Generate reports and maintain organized personnel records.
• Protect the confidentiality of employee and personnel information.
• Assist with additional Human Resources administrative and data management projects as assigned.

Job Requirements

• Previous experience in Human Resources, HR Operations, personnel administration, administrative support, or data entry required.
• Experience processing personnel transactions or maintaining employee records preferred.
• Recruitment operations or applicant tracking system (ATS) experience preferred.
• Experience using HRIS, ATS, PeopleSoft, Workday, or similar Human Resources systems preferred.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Experience using Microsoft Excel, including maintaining spreadsheets, tracking reports, and managing data.
• Ability to manage multiple priorities and monitor deadlines effectively.
• Strong organizational, written, and verbal communication skills.
• Ability to maintain confidentiality while handling sensitive personnel information.
• Ability to work collaboratively with multiple departments while managing competing priorities.
• Proficiency with Microsoft Office applications.

Education

• High school diploma or equivalent required.
• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

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EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or [phone].